United Kingdom-Portsmouth: Hire of buses and coaches with driver

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Title	United Kingdom-Portsmouth: Hire of buses and coaches with driver
OJEU (High Value)	325153-2020
Type	Invitation to tender
Date Published	2020-07-10
Deadline	2020-08-17 12:00:00
Nature Of Contract	Service contract
Awarding Authority
Procedure	Open procedure

Description :

CONTRACT NOTICE Section I: Contracting authority I.1) Name and addresses: Official name: Portsmouth City Council Postal address: Procurement Service, Floor 5 Core 3/4, Civic Office, Guildhall Square Town: Portsmouth Postal code: PO1 2AL Country: UK Contact person: Procurement Service Telephone: +44 2392688235 E-mail: procurement@portsmouthcc.gov.uk NUTS code: UKJ31 Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx Address of the buyer profile (URL): https://www.portsmouth.gov.uk/ext/business/business.aspx Communication I.3) Procurement documents (URL): External Portal Detected (Private Hosting) - Please note that access to this portal will be provided free of charge. Additional Information I.3.4) Additional information can be obtained from: I.3.6)Tenders or requests to participate must be submitted electronically via: External Portal Detected (Private Hosting) - Please note that access to this portal will be provided free of charge. I.3.8) to the above mentioned address External Portal Detected (Private Hosting) - Please note that access to this portal will be provided free of charge. I.4) Type of the contracting authority: REGIONAL AUTHORITY Main Activity I.5.1) Main Activity: GENERAL PUBLIC SERVICES Section II: Object of Contract Title: Provision of Vehicles, Drivers and Supporting Services for the Passenger Shuttle Service at Portsmouth International Port II.1.4) Short description Portsmouth City Council (the 'Council') is inviting tenders for the delivery of a shuttle bus service at Portsmouth International Port. The contractor will be required to provide both drivers and vehicles, the engines of which must meet EURO CAT 6 requirements as a minimum. The Council is targeting award of contract for 20 October 2020 to allow for commencement on 1 April 2021. The value of the contract is determined by wider demand and may range from GBP 200 000-GBP 400 000 per annum. The Council is inviting tenders against 2 lots which vary by duration of base term. The duration for lot 1 will be 5 years base term extendable in increments to be agreed by a further 3 years. Lot 2 base term will be 3 years extendable by a further 5 years. Tenders must be in returned in respect of lot 1 whilst further submission against lot 2 is optional. Application is via submission of complete tender bid via the Council's e-sourcing system InTend, the deadline for which is 17 August 2020 12.00. II.01) Estimated value excluding VAT: GBP 3200000.00 Information about lots II.1.6) This contract is divided into lots: yes II.1.6.6) Maximum number of lots that may be awarded to one tenderer: 1 Description: Item/Lot 1 Title: 5-Year Base Term + Extensions in Increments to be Agreed up to Maximum Total Allowed Term of 8 Years II.2.1) Lot No: 1 NUTS code: UKJ31 II.2.3.2) Main site or place of performance: Portsmouth International Port. II.1.4) Short description For lot 1 the initial base contract period will be for 5 years with possibility of extending the term by a further 3 years to a maximum total term of 8 years in increments to be agreed, subject to performance and agreement by both parties. Tenders must be submitted against lot 1. The Council may at its sole discretion decide which lot to award from, taking into account the differing balances of risk and reward that may be presented within the content of the bids as well as from analysis of wider external factors. The bus shuttle service is required to transport passengers and their luggage, with provision for disabled passengers, to and from the terminal building at Portsmouth International Port to the awaiting ferries and cruise ships. Provision also to include a service to some tourist cruise ships taking their passengers to attractions within the city either as a one off trip or to run to a schedule plus occasional ad-hoc requirements for Port tours etc. The contract will cover the provision of vehicles, drivers and supporting services for the passenger shuttle service. Vehicles supplied must be sufficiently manoeuvrable to negotiate Portsmouth International Port’s road layout and vessel vehicle decks and must have EURO CAT 6 engines as a minimum. A weekly schedule for all regular sailings will be produced by the Port on a Thursday for the week commencing on the Saturday, however these times may change due to operational requirements or altered sailings. Where possible a minimum of 12 hours’ notice will be given of a change in requirements, though this may not always be possible. The value of the contract is demand driven and dictated by number and type of sailings. At normal trade levels, the average value has been approximately GBP 280 000 per annum but could range from GBP 200 000-GBP 400 000 per annum. The Council is inviting tenders in accordance with the open procedure as defined within the Public Contracts Regulations (2015) to the following timetable: Closing date for clarifications: Monday 27 July 2020 23.59 Closing date for tender returns: Monday 17 August 2020 12.00 Contractor interviews/presentations: Tuesday 22 September 2020 to Thursday 24 September 2020 Standstill period: Friday 9 October 2020 to Monday 19 October 2020 23.59 Award contract: Tuesday 20 October 2020 Contract commencement: Thursday 1 April 2021 II.2.5) Award criteria: Value excluding VAT: GBP 3200000.00 II.2.6) Duration of the contract, framework agreement or dynamic purchasing system II.2.7) Start: 2021-04-01 II.2.7) End: 2029-03-31 II.2.7.5) This contract is subject to renewal: yes II.2.7.6) Description of renewals: Under Lot 1 the contract will run for an initial base term of 5 years extendable at the sole discretion of the Council in increments to be agreed by a further 3 years up to a maximum allowable term of 8 years. II.2.10) Variants will be accepted: no II.2.11) Options II.2.11.2) Description of options In the event of non-performance or persistent poor performance the Council reserves the right to direct award the contract for its remaining term inclusive of extension options to the next ranked supplier from the tender evaluation undertaken to award the original contract. Should this supplier be unable to fulfil the Council's requirements the 3rd ranked supplier and so forth may be utilised. The procurement is related to a project and/or programme financed by European Union funds): no Description: Item/Lot 2 Title: 3-Year Base Term + Extensions in Increments to be Agreed up to Maximum Total Allowed Term of 8 Years II.2.1) Lot No: 2 NUTS code: UKJ31 II.2.3.2) Main site or place of performance: Portsmouth International Port. II.1.4) Short description For lot 2 the initial base contract period will be for 3 years with possibility of extending the term by a further 5 years to a maximum total term of 8 years in increments to be agreed, subject to performance and agreement by both parties. Tenders against lot 2 are optional and may only be submitted on the condition that they accompany a compliant lot 1 bid. The Council may at its sole discretion decide which lot to award from, taking into account the differing balances of risk and reward that may be presented within the content of the bids as well as from analysis of wider external factors. All other requirements as per lot 1 description. II.2.5) Award criteria: Value excluding VAT: GBP 3200000.00 II.2.6) Duration of the contract, framework agreement or dynamic purchasing system II.2.7) Start: 2021-04-01 II.2.7) End: 2029-03-31 II.2.7.5) This contract is subject to renewal: yes II.2.7.6) Description of renewals: Under lot 2 the contract will run for an initial base term of 3 years extendable at the sole discretion of the Council in increments to be agreed by a further 5 years up to a maximum allowable term of 8 years. II.2.10) Variants will be accepted: no II.2.11) Options II.2.11.2) Description of options In the event of non-performance or persistent poor performance the Council reserves the right to direct award the contract for its remaining term inclusive of extension options to the next ranked supplier from the tender evaluation undertaken to award the original contract. Should this supplier be unable to fulfil the Council's requirements the third ranked supplier and so forth may be utilised. The procurement is related to a project and/or programme financed by European Union funds): no Section III: Legal, economic, financial and technical information III.1.2) Economic and financial standing III.1.2.2) Selection criteria as stated in the procurement documents III.1.3) Technical and professional ability III.1.3.1.2) Selection criteria as stated in the procurement documents III.2.2) Contract performance conditions As detailed within the tender documentation accessible via External Portal Detected (Private Hosting) - Please note that access to this portal will be provided free of charge. Section IV: Procedure IV.1.1) Type of procedure: Open IV.2.1) Time limit for receipt of tenders or requests to participate IV.2.2) Date 2020-08-17 IV.2.2) Local time 12:00 IV.2.7) Conditions for opening of tenders IV.2.7) Date 2020-08-17 IV.2.7) Local time 12:00 Section V: Complementary information Summer 2023/2025/2028 dependent upon Lot option awarded from and extension options taken up. Additional Information: Portsmouth International port situated at the end of the M275 currently occupies some 17.6 hectares (44 acres) and during the calendar year of 2019, 1 851 790 ferry and cruise passengers, 618 332 passenger vehicles and 237 802 freight units passed through the Port using a variety of facilities. Portsmouth International Port are looking to grow the current cruise and shipping offer, with an ambition to reach over 100 cruise calls a year alongside improved ferry traffic. Portsmouth is both a cruise turnaround port and a port of call and currently has ferry services to France, Spain and the Channel Islands. Review body: Official name: The High Court of Justice Postal address: The Strand Town: London Postal code: WC2A 2LL Country: UK Telephone: +44 2079476000 URL: https://www.justice.gov.uk/ Section VI Date of dispatch of this notice : 2020-07-06

CPV Codes

60172000; 63712000; Hire of buses and coaches with driver; Support services for road transport;