United Kingdom-Derby: Repair, maintenance and associated services of vehicles and related equipment

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Title	United Kingdom-Derby: Repair, maintenance and associated services of vehicles and related equipment
OJEU (High Value)	325162-2020
Type	Invitation to tender
Date Published	2020-07-10
Deadline	2020-08-17 14:00:00
Nature Of Contract	Service contract
Awarding Authority
Procedure	Open procedure

Description :

CONTRACT NOTICE Section I: Contracting authority I.1) Name and addresses: Official name: Derby City Council Postal address: Council House, Corporation Street Town: Derby Postal code: DE1 2FS Country: UK Contact person: Deanna Sutcliffe Telephone: +44 1332640768 E-mail: procurement@derby.gov.uk NUTS code: UKF11 Main address: http://www.derby.gov.uk/ Address of the buyer profile (URL): http://www.derby.gov.uk/ Communication I.3) Procurement documents (URL):www.eastmidstenders.org Additional Information I.3.4) Additional information can be obtained from: I.3.6)Tenders or requests to participate must be submitted electronically via: www.eastmidstenders.org I.4) Type of the contracting authority: REGIONAL AUTHORITY Main Activity I.5.1) Main Activity: GENERAL PUBLIC SERVICES Section II: Object of Contract Title: TD1566 — Framework for the Provision of Garage Services for the Inspection and Testing of Hackney Carriage and Private Hire Vehicles Reference number: DN469737 II.1.4) Short description Tenders are invited for inclusion on the framework for provision of Garage Services for the Inspection and testing of hackney carriage and private hire vehicles. The successful service providers awarded a position on the framework will be responsible for providing the service, liaising closely with the Derby City Council Representatives. II.01) Estimated value excluding VAT: GBP 540000 Information about lots II.1.6) This contract is divided into lots: no Description: Item/Lot 1 NUTS code: UKF11 II.1.4) Short description Tenders are invited for inclusion on the framework for provision of garage services for the inspection and testing of hackney carriage and private hire vehicles. The successful service providers awarded a position on the framework will be responsible for providing the service, liaising closely with the Derby City Council Representatives. The Council currently has 250 licensed hackney carriage vehicles and 834 licensed private hire vehicles. Each of these will require an annual test, and possibly retests. In addition to this, enforcement work may result in vehicles requiring ‘spot checks’, meter or accident damage checks. The annual inspection, any retests, meter checks, some spot checks (depending on reason) and accident damage checks are paid for by the licence holder concerned. In some enforcement situations tests are paid for by the Council, as part of its enforcement responsibilities. The framework will be let for an initial period of 2 years; the framework is estimated to commence 1 October 2020 and expire 30 September 2022. There will be an option to extend the framework for a further 1 year. The maximum framework duration is 3 years. The estimated value is based on the full 3-year period. This value consists of all spend through the framework including spend made directly between the licence holder and service provider as well as Derby City Council and the service provider. The anticipated spend between Derby City Council and service provider is GBP 30 000 over the 3-year period. II.2.5) Award criteria: Criteria: Quality Weighting: 80 Cost/Price Weighting: 20 Value excluding VAT: GBP 540000 II.2.6) Duration of the contract, framework agreement or dynamic purchasing system II.2.7) Start: 2020-10-01 II.2.7) End: 2022-09-30 II.2.7.5) This contract is subject to renewal: yes II.2.7.6) Description of renewals: There will be an option to extend the framework for a further 1 year. The maximum framework duration is 3 years. II.2.10) Variants will be accepted: no II.2.11) Options II.2.11.2) Description of options There will be an option to extend the framework for a further 1 year. The maximum framework duration is 3 years. The procurement is related to a project and/or programme financed by European Union funds): no Additional Information: Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the procurement documents. Section III: Legal, economic, financial and technical information III.1.2) Economic and financial standing III.1.2.2) Selection criteria as stated in the procurement documents III.1.3) Technical and professional ability III.1.3.1.2) Selection criteria as stated in the procurement documents III.2.2) Contract performance conditions Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the procurement documents. III.2.3) Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract Section IV: Procedure IV.1.1) Type of procedure: Open IV.1.3) The procurement involves the establishment of a framework agreement IV.1.3) Envisaged maximum number of participants to the framework agreement 8 IV.1.3) In the case of framework agreements – justification for any duration exceeding 4 years IV.2.1) Time limit for receipt of tenders or requests to participate IV.2.2) Date 2020-08-17 IV.2.2) Local time 14:00 IV.2.7) Conditions for opening of tenders IV.2.7) Date 2020-08-17 IV.2.7) Local time 14:00 Section V: Complementary information Additional Information: This tender is being managed electronically. Please go to www.sourcederbyshire.co.uk and look for the contract advert under ‘live contracts' section, select the relevant contract notice. Select the ‘apply online' link in the bottom right hand corner of the contract notice. This will transfer you to the Council's e-tendering system at https://www.eastmidstenders.org where you can express interest and obtain the documents. To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMids Tenders (unless you have done this previously). Please note we will only accept expressions of interest/tender returns through the East Mids Tenders e-tendering system. To register: On the opportunities portal home page (https://www.eastmidstenders.org there is an option to 'Register' link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own company's' details. Further information can be found in the user guide ‘how to do business on the portal' which can be found in the 'Help' section at the top right of the homepage. Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page. To search: On the opportunities portal home page (https://www.eastmidstenders.org), Click on 'view opportunities’, on the 'Find Opportunities' page you can narrow your search. The ‘Organisation’ field allows the organisation you are searching on to be chosen. Click the arrow to bring a drop down menu displaying the various organisations. Select 'Derby City Council', then click on the 'Update' button to return the results. This will then return all the opportunities that are applicable to Derby City Council. You can narrow the search further using the 'keyword' option. To view the further details of the opportunity, click the corresponding contract title and click on the login and register Interest button and login to the EastMids Tenders system to start the tender process. The EastMids Tenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the 'Help' icon that is located on the home page on the top right of the East Mids Tenders System. Once you have registered your interest, the tender information will be moved to, and can be found on, the ‘My Opportunities’ page on the EastMidsTenders page once you are logged in. You will be able to view and download the documents for completion, along with instructions on how to make a submission. Review body: Official name: Derby City Council Postal address: Council House, Corporation Street Town: Derby Postal code: DE1 2FS Country: UK Telephone: +44 1332640768 E-mail: procurement@derby.gov.uk VI.4.3) Precise information on deadline(s) for review procedures The contracting authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into. Section VI Date of dispatch of this notice : 2020-07-08

CPV Codes

50100000; Repair, maintenance and associated services of vehicles and related equipment;