United Kingdom-Newcastle upon Tyne: Office machinery, equipment and supplies except computers, printers and furniture

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Title	United Kingdom-Newcastle upon Tyne: Office machinery, equipment and supplies except computers, printers and furniture
OJEU (High Value)	405997-2020
Type	Invitation to tender
Date Published	2020-08-28
Deadline	2020-09-30 12:00:00
Nature Of Contract	Supply contract
Awarding Authority
Procedure	Open procedure

Description :

CONTRACT NOTICE Section I: Contracting authority I.1) Name and addresses: Official name: Association of North East Councils Limited trading as NEPO (Central Purchasing Body) Postal address: Guildhall, Quayside Town: Newcastle upon Tyne Postal code: NE1 3AF Country: UK Contact person: Carl Telford Telephone: +44 1916380040 E-mail: carl.telford@nepo.org NUTS code: UKC Main address: www.nepo.org Address of the buyer profile (URL): www.nepo.org I.2.3) The contract is awarded by a central purchasing body Communication I.3) Procurement documents (URL):www.nepo.org Additional Information I.3.4) Additional information can be obtained from: I.3.6)Tenders or requests to participate must be submitted electronically via: www.nepo.org I.3.8) to the above mentioned address I.4) Type of the contracting authority: REGIONAL AUTHORITY Main Activity I.5.1) Main Activity: GENERAL PUBLIC SERVICES Section II: Object of Contract Title: NEPO502 Office Supplies Reference number: NEPO502 II.1.4) Short description NEPO seeks to establish a framework agreement for the provision of office supplies. Included within the scope of the framework agreement are general office supplies and electronic office consumables, divided into the following two lots: Lot 1: General Office Supplies Lot 2: Electronic Office Consumables The framework agreement will be made available to all Members and Associate Members of NEPO including local authorities and other contracting authorities located in the United Kingdom. A list of Members of NEPO is available here https://www.nepo.org/about and a list of Associate Members is available here https://www.nepo.org/associate-membership/list II.01) Estimated value excluding VAT: GBP 30000000.00 Information about lots II.1.6) This contract is divided into lots: yes II.1.6.6) Maximum number of lots that may be awarded to one tenderer: 2 Description: Item/Lot 1 Title: General Office Supplies II.2.1) Lot No: 1 NUTS code: UK II.1.4) Short description NEPO are using an open procedure for the procurement of this framework agreement. The framework agreement will consist of two lots. Suppliers will be evaluated in accordance with the award criteria contained within the invitation to tender documents. The most economically advantageous tenderer for each lot will be awarded onto the framework agreement. It is intended that a maximum of four suppliers will be appointed to the framework agreement. Suppliers will be ranked and the second ranked supplier in each lot will only be required if the first ranked supplier cannot fulfil any of the contract requirements, at any stage during the Framework Agreement, due to service deliver and/or capacity failure. The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this Framework must register their expression of interest and submit a tender through the NEPO eTender System. If not already registered, candidates should register on the NEPO eTender system at External Portal Detected (Private Hosting) - Please note that access to this portal will be provided free of charge. Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted. If you require time-critical assistance on submitting your tender please contact the system support team on 0330 0050352. For non time-critical issues, such as passwords, general account queries and location of information, etc., please contact Proactis Supplier Support Helpdesk Ticketing System(http://proactis.kayako.com/ and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com. This will automatically log a support ticket on the Proactics Supplier Support Helpdesk. NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any contracting authority using the framework agreement pursuant to this process and accepts no liability thereof. II.2.5) Award criteria: Criteria: Quality Weighting: 25 Criteria: Social value Weighting: 10 Cost/Price Criteria: Cost Weighting: 65 Value excluding VAT: GBP 24000000.00 II.02.07) Duration in months 48 II.2.7.5) This contract is subject to renewal: yes II.2.7.6) Description of renewals: This framework agreement will be a direct replacement for the current NEPO502 Office Supplies Framework Agreement which is due to expire 31 January 2021. It is anticipated that this framework agreement will be subject to future renewals. The framework agreement will be for a period of 36 months with an option to extend for a further 1 x 12 month period. II.2.10) Variants will be accepted: no The procurement is related to a project and/or programme financed by European Union funds): no Description: Item/Lot 2 Title: Electronic Office Consumables II.2.1) Lot No: 2 NUTS code: UK II.1.4) Short description NEPO are using an open procedure for the procurement of this framework agreement. The framework agreement will consist of two lots. Suppliers will be evaluated in accordance with the award criteria contained within the invitation to tender documents. The most economically advantageous tenderer for each lot will be awarded onto the framework agreement. It is intended that a maximum of four suppliers will be appointed to the framework agreement. Suppliers will be ranked and the second ranked supplier in each lot will only be required if the first ranked supplier cannot fulfil any of the contract requirements, at any stage during the Framework Agreement, due to service deliver and/or capacity failure. The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this framework must register their expression of interest and submit a tender through the NEPO eTender System. If not already registered, candidates should register on the NEPO eTender system at External Portal Detected (Private Hosting) - Please note that access to this portal will be provided free of charge. Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted. If you require time-critical assistance on submitting your tender please contact the system support team on 0330 0050352. For non time-critical issues, such as passwords, general account queries and location of information etc, please contact Proactis Supplier Support Helpdesk Ticketing System(http://proactis.kayako.com/ and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com. This will automatically log a support ticket on the Proactics Supplier Support Helpdesk. NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any contracting authority using the framework agreement pursuant to this process and accepts no liability thereof. II.2.5) Award criteria: Criteria: Quality Weighting: 25 Criteria: Social Value Weighting: 10 Cost/Price Criteria: Cost Weighting: 65 Value excluding VAT: GBP 6000000.00 II.02.07) Duration in months 48 II.2.7.5) This contract is subject to renewal: yes II.2.7.6) Description of renewals: This framework agreement will be a direct replacement for the current NEPO502 Office Supplies Framework Agreement which is due to expire 31 January 2021. It is anticipated that this framework agreement will be subject to future renewals. The framework agreement will be for a period of 36 months with an option to extend for a further 1 x 12 month period. II.2.10) Variants will be accepted: no The procurement is related to a project and/or programme financed by European Union funds): no Section III: Legal, economic, financial and technical information III.1.2) Economic and financial standing III.1.2.2) Selection criteria as stated in the procurement documents III.1.3) Technical and professional ability III.1.3.1.2) Selection criteria as stated in the procurement documents Section IV: Procedure IV.1.1) Type of procedure: Open IV.1.3) The procurement involves the establishment of a framework agreement IV.1.3) Envisaged maximum number of participants to the framework agreement 4 IV.2.1) Time limit for receipt of tenders or requests to participate IV.2.2) Date 2020-09-30 IV.2.2) Local time 12:00 IV.2.6) Duration in months (from the date stated for receipt of tender): 3 IV.2.7) Conditions for opening of tenders IV.2.7) Date 2020-09-30 IV.2.7) Local time 12:00 Section V: Complementary information 12 months prior to the framework agreement expiry date. Additional Information: NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the associate member section of the NEPO website at: www.nepo.org/associate-membership/list NEPO intends to make the resulting agreement available for use by all contracting authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social landlords and registered charities who have a need to purchase the above services. Please see the following websites for further details: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm https://www.gov.uk/government/organisations/department-for-education https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies http://www.schoolswebdirectory.co.uk/localauthorities.php http://www.ukschoolsdirectory.net https://www.gov.uk/find-school-in-england https://education.gov.scot/ParentZone http://hwb.wales.gov.uk/ https://www.education-ni.gov.uk/ https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development http://unistats.direct.gov.uk/institutions/ http://www.hefce.ac.uk/workprovide/unicoll/heis/ http://www.hefce.ac.uk/workprovide/unicoll/fecs/ http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx http://www.wales.nhs.uk/nhswalesaboutus/structure http://www.scottishambulance.com/TheService/organised.aspx http://www.hscni.net/index.php?link=trusts http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm https://www.gov.uk/government/organisations http://www.northernireland.gov.uk/gov.htm http://www.nidirect.gov.uk/local-councils-in-northern-ireland http://www.scotland.gov.uk/Publications/2012/02/2421/1 https://www.communities-ni.gov.uk/contact https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies https://www.ons.gov.uk/ https://www.police.uk/forces/ http://www.police-information.co.uk/index.html http://www.psni.police.uk/index.htm http://www.scotland.police.uk/ https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland http://www.fire.org.uk/fire-brigades.html http://www.nifrs.org/areas-districts/ http://www.firescotland.gov.uk/your-area.aspx https://www.gov.uk/government/publications/current-registered-providers-of-social-housing http://directory.scottishhousingregulator.gov.uk/pages/default.aspx https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en https://www.nidirect.gov.uk/contacts/housing-associations http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx http://www.oscr.org.uk/ https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx http://www.sell2wales.gov.uk/Search/search_Auth.aspx http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644 A complete list of permissible users is shown on the NEPO website below: https://www.nepo.org/associate-membership/permissible-users Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance. Further information can be found at: www.nepo.org Review body: Official name: NEPO Postal address: Guildhall, Quayside Town: Newcastle upon Tyne Postal code: NE1 3AF Country: UK E-mail: carl.telford@nepo.org URL: www.nepo.org Body responsible for mediation procedures Official name: NEPO Postal address: Guildhall, Quayside Town: Newcastle upon Tyne Postal code: NE1 3AF Country: UK Telephone: +44 7585986231 E-mail: carl.telford@nepo.org URL: www.nepo.org VI.04.04) Service from which information about the review Official name: NEPO Postal address: Guildhall, Quayside Town: Newcastle upon Tyne Postal code: NE1 3AF Country: UK E-mail: carl.telford@nepo.org URL: www.nepo.org Section VI Date of dispatch of this notice : 2020-08-25

CPV Codes

30100000; 30190000; 30000000; 30191000; 30192700; 30197000; 30197600; 30197642; 30197643; 30199000; 30237200; 30125100; 30125110; 30125120; Office machinery, equipment and supplies except computers, printers and furniture; Various office equipment and supplies; Office and computing machinery, equipment and supplies except furniture and software packages; Office equipment except furniture; Stationery; Small office equipment; Processed paper and paperboard; Photocopier paper and xerographic paper; Photocopier paper; Paper stationery and other items; Computer accessories; Toner cartridges; Toner for laser printers/fax machines; Toner for photocopiers;