United Kingdom-Belfast: Printing and distribution services
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Title | United Kingdom-Belfast: Printing and distribution services |
OJEU (High Value) | 626822-2020 |
Type | Invitation to tender |
Date Published | 2020-12-23 |
Deadline | 2021-01-27 15:00:00 |
Nature Of Contract | Service contract |
Awarding Authority | |
Procedure | Open procedure |
Description : |
I.1) Name and addresses: NUTS code: UK Communication I.3) Procurement documents (URL):https://www.finance-ni.gov.uk/topics/procurement Additional Information I.3.4) Additional information can be obtained from: I.3.6)Tenders or requests to participate must be submitted electronically via: https://www.finance-ni.gov.uk/topics/procurement I.3.8) to the above mentioned address I.4) Type of the contracting authority: BODY PUBLIC I.5.1) Main Activity: GENERAL PUBLIC SERVICES DfC Print, Storage and Distribution of Printed Material II.1.4) Short description The Department for Communities (DfC) provides services through a network of thirty-six Jobs and benefits offices. It has centralised benefit offices in Belfast, a pension centre in Carlisle House, Londonderry as well as a number of support branches. It is responsible for the management of Social Security benefits, providing advice, information and help to the public and employers on the whole range of benefits and other services. The DfC requires a single contractor to provide a Service for the provision of printing, storage and distribution of printed material to support the operation of a wide range of business areas within DfC, and has 4 main aspects: • print, • storage, • delivery of newly printed materials, • distribution. A single supplier will be appointed the prime contractor and will be responsible for managing and delivering the entire service. However, suppliers may utilise sub-contractors to provide certain components as they see fit. DfC printed material forms the basis of the various communications and instructions issued both within the DFC and externally to its customers. It is the main avenue through which customers apply for Social Security benefits. Legislation dictates that the DFC has to have a supply of its printed material available in a specific format by a specific date in specified outlets, including outlets in Great Britain (GB). The distribution of printed material within the DfC is demand led and therefore difficult to forecast. This means it is necessary to store forms for quick distribution to business areas. There are also occasions when a Government initiative is launched which results in an abnormal and urgent demand for the supply of printed material. In contrast, other Government initiatives may lead to the removal of the need for certain materials such as application forms which could move wholly or partially on-line. There can be no guarantee of printed material volumes or continuity of a particular form. Neither CPD nor the DfC can give any guarantee as to the volume of work commissioned during the contract period. II.01) Estimated value excluding VAT: GBP 3000000.00 II.1.6) This contract is divided into lots: no NUTS code: UKN II.2.3.2) Main site or place of performance: A range of client and external locations as stated in the specification of requirements. II.1.4) Short description The Department for Communities (DfC) provides services through a network of thirty-six Jobs and benefits offices. It has centralised benefit offices in Belfast, a pension centre in Carlisle House, Londonderry as well as a number of support branches. It is responsible for the management of social security benefits, providing advice, information and help to the public and employers on the whole range of benefits and other services. The DfC requires a single contractor to provide a Service for the provision of printing, storage and distribution of printed material to support the operation of a wide range of business areas within DfC, and has 4 main aspects: • print, • storage, • delivery of newly printed materials, • distribution. A single supplier will be appointed the prime contractor and will be responsible for managing and delivering the entire service. However, suppliers may utilise sub-contractors to provide certain components as they see fit. DfC printed material forms the basis of the various communications and instructions issued both within the DFC and externally to its customers. It is the main avenue through which customers apply for social security benefits. Legislation dictates that the DFC has to have a supply of its printed material available in a specific format by a specific date in specified outlets, including outlets in Great Britain (GB). The distribution of printed material within the DfC is demand led and therefore difficult to forecast. This means it is necessary to store forms for quick distribution to business areas. There are also occasions when a Government initiative is launched which results in an abnormal and urgent demand for the supply of printed material. In contrast, other Government initiatives may lead to the removal of the need for certain materials such as application forms which could move wholly or partially on-line. There can be no guarantee of printed material volumes or continuity of a particular form. Neither CPD nor the DfC can give any guarantee as to the volume of work commissioned during the contract period. II.2.5) Award criteria: Value excluding VAT: GBP 3000000.00 II.02.07) Duration in months 60 II.2.7.5) This contract is subject to renewal: no II.2.10) Variants will be accepted: no II.2.11) Options II.2.11.2) Description of options 3-year initial period + a 2-year extension option. The procurement is related to a project and/or programme financed by European Union funds): no III.1.3) Technical and professional ability III.1.3.1.2) Selection criteria as stated in the procurement documents IV.1.1) Type of procedure: Open IV.2.1) Time limit for receipt of tenders or requests to participate IV.2.2) Date 2021-01-27 IV.2.2) Local time 15:00 IV.2.6) Tender must be valid until 2021-04-27 IV.2.7) Conditions for opening of tenders IV.2.7) Date 2021-01-27 IV.2.7) Local time 15:30 Additional Information: Since this is a demand-led requirement, neither CPD nor the Department for Communities can provide any guarantee as to the level of business under this contract. Contract monitoring: the successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance and this contract may be terminated. The issue of a notice of written warning and notice of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 12 months from the date of issue of the notice. The authority expressly reserves the rights: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; (iii) to award (a) contract(s) in respect of any part(s) of the services covered by this notice; and (iv) to award contract(s) in stages and under no circumstances will the authority be liable for any costs incurred by candidates. Review body: VI.4.3) Precise information on deadline(s) for review procedures CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Date of dispatch of this notice : 2020-12-18 |
CPV Codes |
79824000; 79820000; Printing and distribution services; Services related to printing; |
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