United Kingdom-Belfast: Software package and information systems

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Tile United Kingdom-Belfast: Software package and information systems
OJEU (High Value) 310659-2019
Type Invitation to tender
Date Published 2019-07-04
Deadline 2019-08-02 15:00:00
Nature Of Contract Service contract
Awarding Authority
Awarding Criteria The most economic tender
Procedure Open procedure

Description :
CONTRACT NOTICE


Section I: Contracting authority

I.1) Name and addresses:
Official name: Northern Ireland Prision Service
Postal address: Dundonald House, Stormont Estate
Town: Belfast
Postal code: BT4 3SB
Country: UK
Contact person: SSDAdmin.CPDfinance-ni.gov.uk
E-mail: SSDAdmin.CPD@Finance-ni.gov.uk
NUTS code: UK
Main address (URL): https://etendersni.gov.uk/epps
Address of the buyer profile (URL): https://etendersni.gov.uk/epps

Communication
I.3) Procurement documents
(URL):https://etendersni.gov.uk/epps

Additional Information
I.3.4) Additional information can be obtained from:
I.3.6)Tenders or requests to participate must be submitted electronically via:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority: BODY PUBLIC

Main Activity
I.5.1) Main Activity: PUBLIC ORDER AND SAFETY

Section II: Object of Contract


Title:

ID 2302844 DoJ NIPS β€” Prisoner Portal

Reference number: ID 2302844

II.1.4) Short description

The NI Prison Service require the supply, installation and configuration of a prisoner portal to provide an inmate and staff self-service portal that allows us to digitally engineer current manual and resource intensive processes to achieve efficiencies. This will also enable inmates to improve/maintain their digital skills and empower them to handle their own transactions on-line e.g. placing a tuckshop order interactively which should improve the current service they receive.

II.01) Estimated value excluding VAT:
GBP 10000000.00

Information about lots
II.1.6) This contract is divided into lots: no

Description: Item/Lot 1
NUTS code: UKN
II.2.3.2) Main site or place of performance:

Belfast.

II.1.4) Short description

The NI Prison Service require the supply, installation and configuration of a prisoner portal to provide an inmate and staff self-service portal that allows us to digitally engineer current manual and resource intensive processes to achieve efficiencies. This will also enable inmates to improve/maintain their digital skills and empower them to handle their own transactions on-line e.g. placing a tuckshop order interactively which should improve the current service they receive.

II.2.5) Award criteria:

Criteria: Qualitative criteria
Weighting: 60
Cost/Price
Criteria: Quantitative criteria
Weighting: 40
Value excluding VAT: GBP 10000000.00
II.02.07) Duration in months 60
II.2.7.5) This contract is subject to renewal: yes
II.2.7.6) Description of renewals:

This contract will be for an initial period of five (5) years, from the commencement date, with one (1) Optional extension period of two (2) years. i.e. 5 years + [2 years].

II.2.10) Variants will be accepted: yes II.2.10.1) Variants will be accepted: yes
II.2.11) Options
II.2.11.2) Description of options

This contract will be for an initial period of five (5) years, from the commencement date, with one (1) Optional extension period of two (2) years. i.e. 5 years + [2 years].



Section III: Legal, economic, financial and technical information


Section IV: Procedure

IV.1.1) Type of procedure: Open

IV.02.01) Time limit for receipt of tenders or requests to participate
IV.02.02) Date 2019-08-02
IV.02.02) Local time 15:00


IV.2.6) Tender must be valid until
2019-10-31
IV.02.07) Conditions for opening of tenders
IV.02.07) Date 2019-08-02
IV.02.07) Local time 15:30
IV.02.07) Place

Construction and Procurement Delivery (CPD), 303 Airport Road West, BT3 9ED.


Additional information:

CPD Representative


Section V: Complementary information



Additional information:

Contract monitoring, the successful contractor's performance on this contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 β€” contract management β€” procedures and principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of unsatisfactory performance and this contract may be terminated. A central register of such notices for supplies and services contracts will be maintained and published on the CPD Website. Any contractor in receipt of a notice of unsatisfactory performance will be required to declare this in future tender submissions for a period of 3 years from the date of issue of the notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by centres of procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy. β€˜The Authority expressly reserves the rights:

I. Not t award any contract as a result of the procurement process commenced by publication of this notice;

II. To make whatever changes it may see fit to the content and structure of the tendering competition;

III. To award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and

IV. To Award contract(s) in stages, and in no circumstances will the Authority be liable for any costs incurred by candidates.


Review body:
Official name: The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealth with by the High Court, Commercial Division, to which proceedings may be issued regarding alledged breaches of the PCR's 2015
Town: Belfast
Country: UK
VI.04.03) Precise information on deadline(s) for review procedures

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.


Section VI

VI.05.00) Date of dispatch of this notice 2019-07-01

English Language Unavailable

CPV Codes
48000000; 72200000; Software package and information systems; Software programming and consultancy services;

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