United Kingdom-Hengoed: WHQS External Roofing and Associated Works at the Grove 1 and 2, Trethomas

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Tile United Kingdom-Hengoed: WHQS External Roofing and Associated Works at the Grove 1 and 2, Trethomas
Wales (Non OJEU) JAN281282
Type Invitation to tender
Date Published 2019-01-21
Deadline 2019-02-04 00:00:00
Nature Of Contract Public works contract
Awarding Authority
Awarding Criteria
Procedure

Description :
CONTRACT NOTICE – NATIONAL

Notice Type: WORKS

1 Authority Details

1.1 Authority Name and Address

Official Name: Caerphilly County Borough Council
Postal Address: Procurement Services, Penallta House, Tredomen Park, Ystrad Mynach,
Town: Hengoed
Postal Code: CF82 7PG
Country: UK
For the attention of: Rebecca Francombe
Telephone: +44 1443863161
E-Mail: francr1@caerphilly.gov.uk
Fax: +44 1443863167
Internet Address (URL): www.caerphilly.gov.uk

1.2 Address from which further information may be obtained:
Official Name: Caerphilly County Borough Council
Postal Address: Procurement Services,, Penallta House, Tredomen Park, Ystrad Mynach,
Town: Hengoed
Postal Code: CF82 7PG
Country: UK
For the attention of: Rebecca Francombe
Telephone: +44 1443863161
E-Mail: francr1@caerphilly.gov.uk
Fax: +44 1443863167
Internet Address (URL): www.caerphilly.gov.uk

1.3 Completed documents must be returned to:
Official Name: Caerphilly County Borough Council
Postal Address: Procurement Services,, Penallta House, Tredomen Park, Ystrad Mynach,
Town: Hengoed
Postal Code: CF82 7PG
Country: UK
For the attention of: Rebecca Francombe
Telephone: +44 1443863161
E-Mail: francr1@caerphilly.gov.uk
Fax: +44 1443863167
Internet Address (URL): www.caerphilly.gov.uk

2 Contract Details

2.1 Title

WHQS External Roofing and Associated Works at the Grove 1 and 2, Trethomas

2.2 Description of the goods or services required

The Council requires a suitably qualified and experienced Contractor to provide labour and materials to undertake external works in Grove Estate 1 and 2 in the Trethomas area in line with the Welsh Housing

Quality Standard (WHQS).

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=88998.

2.3 Notice Coding and Classification:
Code Description
44112410 Roof frames
44112420 Roof supports
44112500 Roofing materials
45261000 Erection and related works of roof frames and coverings
45261100 Roof-framing work
45261410 Roof insulation work
45261900 Roof repair and maintenance work
45261910 Roof repair
45261920 Roof maintenance work

Code Location
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

2.4 Total quantity or scope of tender

The works package comprises of the renewal of existing roof finishes along with the replacement of fascia, bargeboards, gutters, downpipes and soil/vent stacks to 69 properties in Grove Estate, Trethomas.


The successful bidder will be expected to purchase all of our key components from the Authority's Supply Partner arrangement and to adhere to the Authority's Charter for Trust policies and procedures as set out in the ITT documentation.


The evaluation methodology for this arrangement will be the lowest cost bid to specification response as per the pricing documents set out in the ITT.


The closing date for tender submissions is 12 Noon on Monday 04 February 2019. Bidders shall note that any submissions received after this date and time will not be accepted.

3 Conditions for Participation

3.1 Minimum standards and qualification required

Bidders must hold and provide evidence within their submission that they have the following:


Employers Liability Insurance (minimum £5,000,000.00 cover)


Public Liability Insurance (minimum £5,000,000.00 cover)


Accreditation to the Safe Schemes in Procurement (SSIP)Scheme

4 Administrative Information

4.1 Type of Procedure

Single stage - Any candidate may submit a tender.

4.2 Reference number attributed to the notice by the contracting authority

CCBC/PS1809/19/RF

4.3 Time Limits
Time-limit for receipt of completed tenders
04-02-2019 Time 12:00

Estimated award date
11-02-2019

4.5 Language or languages in which tenders or requests to participate can be drawn up
EN

4.6 Tender Submission Postbox

5 Other Information

5.1 Additional Information

Tenderers must express an interest in this tender by completing the following process:

1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login

2.Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11).

3.Enter your correct Organisation Name, Details and Primary Contact Details.

4.Please make a note of the Organisation ID and User Name, then click ‘Register’.

5.You will then receive an email from the system asking you follow a link to activate your account.

6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that

you enter all applicable details.

7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.

8.Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.

9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and

understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.

10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at

least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.

11.From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field

‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.

12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.

13.Note the closing date for completion of the relevant project. To find all available documentation please dropdown the ‘Request

Documents’ option and click to download all documents.

14.You can now either complete your response or ‘Decline’ this opportunity. All queries are to be made via the messaging system on the Proactis portal. Please note we will not accept any questions/queries via telephone/email.

A supplier guide is available via the portal detailing how to use the Proactis eTender system.

If you require assistance please contact Natasha Ford 01443 863075 — fordn@caerphilly.gov.uk or the procurement team on 01443

863161. Procurement Clinics are also available should you require further assistance when completing and submitting your tender or for

general tendering advice aside from this process.

There is no guarantee or commitment of value or volume given by the Council under this arrangement, however there is an immediate

requirement to implement the Solution for those employees working within the Council’s Welsh Housing Quality Standards (WHQS)

(WA Ref:88998)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Community Benefits for WHQS External Roofing and Associated Works at the Grove 1 and 2, Trethomas are non-core and as such the plans submitted in the tender process will not be scored as part of the Council’s tender evaluation however your community benefit commitments will be included as a contractual obligation and the Council will monitor delivery of the outcomes at regular contract review meetings as appropriate. A response must be provided in order for the tender submission to be considered further.

The Council anticipates that the delivery of any Community Benefits shall be cost neutral with no additional costs being incurred by the Council. If Contractors consider there to be additional costs linked with the delivery of any proposed Community Benefits then full details of the costs must be provided within the plan and clearly stated within the pricing section of your tender. For the avoidance of doubt failure to provide this information will result in your submission being disqualified or rejected.

5.2 Additional Documentation
Additional Documentation

5.3 Publication date of this notice
21-01-2019

CPV Codes
Code;44112410;44112420;44112500;45261000;45261100;45261410;45261900;45261910;45261920 Description;Roof frames;Roof supports;Roofing materials;Erection and related works of roof frames and coverings;Roof-framing work;Roof insulation work;Roof repair and maintenance work;Roof repair;Roof maintenance work

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