United Kingdom-Hengoed: Housing Related Support for vulnerable people of 50 within the Caerphilly borough

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Tile United Kingdom-Hengoed: Housing Related Support for vulnerable people of 50 within the Caerphilly borough
Wales (Non OJEU) JAN281293
Type Invitation to tender
Date Published 2019-01-22
Deadline 2019-02-13 00:00:00
Nature Of Contract Service contract
Awarding Authority
Awarding Criteria

Description :

Notice Type: SERVICES

1 Authority Details

1.1 Authority Name and Address

Official Name: Caerphilly County Borough Council
Postal Address: Supporting People, Penallta House, Tredomen Park, Ystrad Mynach,
Town: Hengoed
Postal Code: CF82 7PG
Country: UK
For the attention of: Shelly Jones
Telephone: +44 1443864547
E-Mail: jonessl@caerphilly.gov.uk
Fax: +44 1443863167
Internet Address (URL): www.caerphilly.gov.uk
Electronic access to information: https://www.proactisplaza.com
Electronic submission of tenders and requests to participate: https://www.proactisplaza.com

1.2 Address from which further information may be obtained:
Address from which documentation may be obtained

As in 1.1

1.3 Completed documents must be returned to:
Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1 Title

Housing Related Support for vulnerable people of 50 within the Caerphilly borough

2.2 Description of the goods or services required

Caerphlly County Borough Council are inviting tenders for the provision of Housing Related Support services, funded through the Supporting People Programme Grant, to meet the needs of vulnerable people over 50 within the Caerphilly borough. The aim of the Service is to deliver Housing Related Support that reduces the

Incidences of tenancy breakdown and/or individuals losing their homes

Levels of homelessness and incidences of repeat homelessness

Use of inappropriate temporary accommodation

Crisis admissions to hospital and delayed hospital discharges

Number of emergencies resulting in intensive services being required

Ensure that the welfare benefits if appropriate are in place and support with budgeting.

The procurement process for this arrangement shall follow a two-stage, Open Procedure. Candidates will be required to pass the selection stage response before the specification response will be considered

Selection Stage (Stage One):-

This stage consists of compliance, pass / fail questions that must be completed in full. Failure to complete will result in the submission being rejected

Stage Two - Award Stage (Stage Two):

All Organisations that successfully pass all elements of the selection stage will progress on to the Award Stage. This stage will be evaluated using the Most Economical Advantageous Tender (MEAT) criterion, structured as;

Price 30 % and Quality 70%

Quality aspect will be divided into categories consisting of

Specification Response 30%

Interview 40%

Full details are in the ITT

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=89008.

2.3 Notice Coding and Classification:
Code Description
98000000 Other community, social and personal services

Code Location
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

2.4 Total quantity or scope of tender

to deliver 350 hours per month of Housing Related Support

3 Conditions for Participation

3.1 Minimum standards and qualification required

4 Administrative Information

4.1 Type of Procedure

Single stage - Any candidate may submit a tender.

4.2 Reference number attributed to the notice by the contracting authority


4.3 Time Limits
Time-limit for receipt of completed tenders
13-02-2019 Time 12:00

Estimated award date

4.5 Language or languages in which tenders or requests to participate can be drawn up

4.6 Tender Submission Postbox

5 Other Information

5.1 Additional Information

The contract period for this arrangement is from the 1st April 2019 – 31st March 2020, with the option to extend for up to a further period of twelve (12) months




1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;


2. Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11);

3. Enter your correct Organisation Name, Details and Primary Contact Details;

4. Make a note of the Organisation ID and User Name, then click ‘Register’;

5. You will then receive an email from the system asking you follow a link to activate your account;

6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;

7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are

added to your profile;

8. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;

9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If

you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;

10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page;

11. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed.

Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button;

12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;

13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents;

14. You can now either complete your response or ‘Decline’ this opportunity.

All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email.

A supplier guide is available via the portal detailing how to use the Proactis Plaza system.

If you require assistance please contact Natasha Ford. 01443 863075; fordn@caerphilly.gov.uk or the procurement team on 01443 863161.

Procurement Clinics are also available should you require further assistance completing and submitting your tender or for general tendering advice.

This notice has been sent as a region specific notice. If you did not receive an alert about this you are not based in the specific region selected by the buying authority. Questions on why this was sent as a region specific notice should be sent to the buying authority.

(WA Ref:89008)

5.2 Additional Documentation

Raising a Ticket on Supplier Network - Proactis

Registration Guide V2 Read-Only Compatibility Mode

Raising a Ticket on Supplier Network - Proactis

Registration Guide V2 Read-Only Compatibility Mode

5.3 Publication date of this notice

CPV Codes
Code;98000000 Description;Other community, social and personal services

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