United Kingdom-: Landscaping Services, An Lochran - Inverness

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Tile United Kingdom-: Landscaping Services, An Lochran - Inverness
Scotland (Non OJEU) JAN342565
Type Invitation to tender
Date Published 2019-01-21
Deadline 2019-02-18 00:00:00
Nature Of Contract Not specified
Awarding Authority
Awarding Criteria

Description :
Contract Notice (below OJEU threshold)
Section I: Contracting Change authority
I.1) Name and addresses
Highlands and Islands Enterprise
An Lòchran, 10 Inverness Campus
Telephone: +44 1463245245
E-mail: hieprocurement@hient.co.uk
Internet address(es)
Main address: http://www.hie.co.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313

I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Economic and financial affairs
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Landscaping Services, An Lochran - Inverness
Reference number: COT141
II.1.2) Main CPV code
  II.1.3) Type of contract
II.1.4) Short description
It is expected that these services will be required from April 2019 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.
The budget currently available to deliver this service is between GBP86,500 and GBP115,000 (excluding VAT).
II.1.6) Information about lots
This contract is divided into lots: No

II.2) Description
II.2.2) Additional CPV code(s)
II.2.3) Place of performance
NUTS code:

Main site or place of performance:
An Lochran - Inverness
II.2.4) Description of the procurement
The scope of the landscaping contract is defined within the documents, which in summary includes:
- Soft landscaping areas
- Hard landscaping areas
- Winter weather activities
The contractor shall:
- Provide a maintenance programme to cover the specification identified within this document
- Provide a monthly management report detailing scheduled works undertaken, works reports, effectiveness of past operations, defects identified and recommendations
- Ensure all operations are carried out in accordance with statutory legislation, advice and guidance.
II.2.5) Award criteria
Criteria below:
Quality criterion: Management & Delivery Methodology / Weighting: 30
Quality criterion: Management & Delivery Team / Weighting: 15
Quality criterion: Environmental Management & Innovation / Weighting: 15
Quality criterion: Risks Analysis / Weighting: 10
Price / Weighting:  30%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: Yes
Description of options:
The client may choose to modify this contract, where for example increases or decreases in grass cutting or winter weather activities are required.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
4B.5 It is a requirement of this Framework that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Framework, the types and levels of insurance indicated below. These are the minimum for each and every claim/aggregate.
Employer’s (Compulsory) Liability Insurance = GBP 5 000 000 for each and every claim.
Public Liability Insurance = GBP 5 000 000 for each and every claim.
4B.6 (not scored)
HIE as a public body must comply with HMRC IR35 provisions. Therefore, where you are bidding as a personal service company (PSC) or will be using a personal service company to provide services under the framework please identify these PSC (s) in your response to 4B.6.

III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 18/02/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
IV.2.7) Conditions for opening of tenders
Date: 18/02/2019
Local time: 12:00

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published:
HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any
extension period.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
ESPD Q3D.12 Bidders should refer to the "Conflict of Interest" Section within the Scope of Requirements when completing this question.
It is estimated that the total value of the services over the duration of 3 years will be between GBP86,5000 and GBP115,000 (excluding VAT).
Question scoring methodology for Award criteria is:
0 — Unacceptable — Nil or inadequate response which fails to demonstrate an ability to meet the requirement.
1 — Poor — Response is partially relevant but generally poor. It addresses some elements of the requirement but contains
insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 — Acceptable — Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how
the requirement will be fulfilled in certain areas.
3 — Good — Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how
the requirements will be fulfilled.
4- Excellent — Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrates a thorough
understanding of the requirement and provides details of how the requirement will be met in full.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=570191.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:570191)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=570191
VI.4) Procedures for review
VI.4.1) Review body
Highlands and Islands Enterprise
An Lòchran, 10 Inverness Campus
Telephone: +44 1463245245
Internet address(es)
URL: http://www.hie.co.uk

VI.5) Date of dispatch of this notice

CPV Codes

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