United Kingdom-: SMART Financial Due Diligence Framework

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Tile United Kingdom-: SMART Financial Due Diligence Framework
Scotland (Non OJEU) JAN342705
Type Invitation to tender
Date Published 2019-01-22
Deadline 2019-02-18 00:00:00
Nature Of Contract Not specified
Awarding Authority
Awarding Criteria

Description :
Contract Notice (below OJEU threshold)
Section I: Contracting Change authority
I.1) Name and addresses
Scottish Enterprise
Atrium Court, 50 Waterloo Street
G2 6HQ
Contact person: Alison McManus
Telephone: +44 01414685025
E-mail: alison.mcmanus@scotent.co.uk
Fax: +44 1412481600
Internet address(es)
Main address: http://www.scottish-enterprise.com/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00398

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Economic and financial affairs
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SMART Financial Due Diligence Framework
Reference number: P19-0091
II.1.2) Main CPV code
  II.1.3) Type of contract
II.1.4) Short description
The purpose of this Invitation to Tender is to appoint a supplier, operating under a framework, to provide financial appraisal services for SE’s SMART: Scotland programme to Scottish Enterprise (“SE”), and the respective subsidiary and associated companies and undertakings. (together, the “Purchasers”).
This framework will be for a period of three years and we anticipate a start date of 1st May 2019 and an end date of 30th April 2022. After this time, Scottish Enterprise will have the option to extend the framework for a further 12 month period to 30th April 2023.
II.1.5) Estimated total value
Value excluding VAT: 150 000.00 GBP
II.1.6) Information about lots
This contract is divided into lots: No

II.2) Description
II.2.2) Additional CPV code(s)
II.2.3) Place of performance
NUTS code:
II.2.4) Description of the procurement
The majority of the work will be carried out on SMART Feasibility applications. There is scope for projects out with the SMART: SCOTLAND product to be appraised under this framework should they be required.
The appraisal of SMART applications is expected to take no more than 7 hours each. Reports must be completed and returned to SMART: SCOTLAND team within 3 weeks of receipt of the application.
The review process is not a prescribed process but it is designed to assess whether the project is deliverable (the company has sufficient funds to support the project and exhibit viability and sustainability) and there is the best chance the economic benefit can be generated by the investment (additionality).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: 150 000.00 GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The initial duration of the framework is 36 months with Scottish Enterprise having the option to extend for a further 12 month period to a maximum of 18 months as stated above.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
ESPD Question 4B.5.1:
Please confirm below whether you already have or can commit to obtain, prior to the commencement of the contract, appropriate levels of insurance for this contract. Bidders that do not already have, or cannot commit to obtain insurances may be excluded from further participation in this procurement exercise.
- Employer’s (Compulsory) Liability Insurance – 5 million GBP
- Professional Indemnity Insurance
Bidders must state the value of insurance they think is appropriate for the contract.

III.1.3) Technical and professional ability
List and brief description of selection criteria:
ESPD Question 4C.1.2:
Bidders will be required to provide two examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.
Bidders should detail their experience within the last 3 years, in relation to delivering financial due diligence, specifically with a focus on economic development and state aid (as detailed in the ITT), to SME’s at all stages of growth and across all sectors. Bidders are asked to provide two examples detailing such experience and the outputs and outcomes delivered.
These will be evaluated on a PASS/FAIL basis. Pass equals providing 2 examples detailing relevant experience to deliver the service. Fail equals failure to provide 2 examples detailing relevant experience to deliver the service.
Bidders may submit examples in a separate document to allow room to provide details of the service provided.

III.2) Conditions related to the contract
III.2.2) Contract performance conditions
ESPD Question 4D.1 refers - question provided at Section VI.3 of the notice under Additional Information.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 18/02/2019
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
IV.2.7) Conditions for opening of tenders
Date: 18/02/2019
Local time: 11:00

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
- ESPD Question 2A17 refers – Form of Participation (Notably as part of a group, consortium, joint venture or similar) Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation.
- ESPD Question 2D.1.2 - If a substantial proportion of the work would go to a sub-contractor, we may ask for a completed ESPD form for those sub-contractors (one Sections A and B of Part II and Part III will be requested). We will advise bidders if we require this information prior to the subcontractor commencing work on the contract.
- ESPD Question 4D.1 refers - The bidder must have the following in place:
- A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
- Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder’s quality management is effective in reducing/preventing incidents of sub-standard delivery. This must include the quality of output and general performance.
- Documented arrangements for providing the bidder’s workforce with quality related training and information appropriate to the type of work for which this organisation is likely to bid. This will demonstrate that the organisation has in place, and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles; training manuals and records.
Note: Dates and other information contained in this notice are communicated as being indicative only and may be subject to change. The contracting authority does not bind itself to accept the lowest or any offer. The contracting authority reserves the right to accept part of one or more offers. The contracting authority will not be liable for any costs incurred by those expressing an interest in or tendering for this contract. Compliance with all relevant legislation is required during the tendering process and the terms of any resulting contract. Bidders may be required to attend for interview. Any contract awarded will be subject to the law of Scotland. The contracting authority reserves the right to source the services through existing framework agreements. The contracting authority reserves the right to assign all or part of any contracts resulting from the process.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=570682.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:570682)
VI.4) Procedures for review
VI.4.1) Review body
Scottish Enterprise
Atrium Court, 50 Waterloo Street
G2 6HQ
Telephone: +44 1412482700
E-mail: alison.mcmanus@scotent.co.uk
Fax: +44 1412481600
Internet address(es)
URL: http://www.scottish-enterprise.com/

VI.4.2) Body responsible for mediation procedures
Scottish Government Single Point of Enquiry
Procurement and Commercial Division, 7th Floor, 5 Atlantic Qua, 150 Broomielaw
G2 8LU
Telephone: +44 1412425466
E-mail: SPOEprocurement@scotland.gsi.gov.uk
Internet address(es)
URL: http://www.gov.scot/topics/government/procurement/selling/supplier-enquiries

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In the first instance, contact the Senior Director of Facilities Management and Procurement at Scottish Enterprise with any concerns or enquiries.
VI.4.4) Service from which information about the review procedure may be obtained
Scottish Government Single Point of Enquiry
Procurement and Commercial Division, 7th Floor, 5 Atlantic Qua, 150 Broomielaw
G2 8LU
Telephone: +44 1412425466
E-mail: SPOEprocurement@scotland.gsi.gov.uk
Internet address(es)
URL: http://www.gov.scot/topics/government/procurement/selling/supplier-enquiries

VI.5) Date of dispatch of this notice

CPV Codes

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