United Kingdom-Winchester: Funeral and related services

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Tile United Kingdom-Winchester: Funeral and related services
OJEU (High Value) 424255-2019
Type Invitation to tender
Date Published 2019-09-10
Deadline 2019-10-10 13:59:00
Nature Of Contract Service contract
Awarding Authority
Awarding Criteria The most economic tender
Procedure Open procedure

Description :
CONTRACT NOTICE


Section I: Contracting authority

I.1) Name and addresses:
Official name: Hampshire County Council
Postal address: The Castle
Town: Winchester
Postal code: SO23 8UJ
Country: UK
Contact person: Procurement Support
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk
NUTS code: UKJ3
Main address (URL): www.hants.gov.uk
Address of the buyer profile (URL): https://in-tendhost.co.uk/hampshire

Communication
I.3) Procurement documents
(URL):https://in-tendhost.co.uk/hampshire

Additional Information
I.3.4) Additional information can be obtained from:
I.3.8) to the above mentioned address
I.4) Type of the contracting authority: REGIONAL AUTHORITY

Main Activity
I.5.1) Main Activity: GENERAL PUBLIC SERVICES

Section II: Object of Contract


Title:

A Service to Transfer the Deceased on behalf of the Coroner within Hampshire

Reference number: CC10264

II.1.4) Short description

When a death occurs in the community that is unexplained, unusual or suspicious, it is referred to the Coroner for investigation. Hampshire County Council are releasing this invitation to tender on behalf of the Coroner within Hampshire for the provision of a service to transfer the deceased, where a death has been referred for further investigation. The service will also include removal, collection of the deceased and transportation of organs. Transfers will normally be to a mortuary within Hampshire. Transportation will normally be from a medical facility outside of Hampshire to a medical facility within Hampshire.


Information about lots
II.1.6) This contract is divided into lots: yes


II.1.6.7) The contracting authority reserves the right to award concessions combining the following lots or groups of lots -

Lot 1

Lot 1 and 10

Lot 2-9

Lot 2-9 and 10

Only 6 lots can be won by 1 supplier from 2-9

Lots 8 and 9 are managed by Portsmouth City Council (PCC) however, Hampshire County Council (HCC) is taking the lead in the procurement process for the wider county. PCC will be consulted with as part of the tendering process and are under no obligation to be legally bound to a contract by HCC.


Description: Item/Lot 1
Title:

Urgent Removals

II.2.1) Lot No: 1
NUTS code: UKJ3
II.2.3.2) Main site or place of performance:

Hampshire County

II.1.4) Short description

The requirement under Lot 1 – urgent removals, is for removals that need to be performed urgently across Hampshire. This will be a reactive part of the service. The supplier will be required to perform 24 hours a day, 365 days per year within 30-60 minutes. Once removed, the deceased will then be transferred to a mortuary within Hampshire. This lot covers Hampshire and will be awarded to one supplier.

Fareham, Gosport, Portsmouth, Havant and East Hampshire South are currently managed by Portsmouth City Council however, Hampshire County Council is taking the lead in the procurement process for the wider county. Portsmouth City Council will be consulted with as part of the tendering process and are under no obligation to be legally bound to a contract by Hampshire County Council, however this may change during the term of the contract.

II.2.5) Award criteria:

Value excluding VAT: GBP 999999.00
II.02.07) Duration in months 120
II.2.7.5) This contract is subject to renewal: no
II.2.10) Variants will be accepted: no
II.2.11) Options
II.2.11.2) Description of options

The value of each lot is unknown but will not exceed 999 999 GBP over the term.

The contract term will be for an initial period of 24 months, with the potential to extend up to a further 96 months, giving a total contract term of up to 120 months (10 years). The extensions may be for any period or periods within the 96 months by agreement. The extension periods may also vary on a lot by lot basis e.g. not all lots may be extended for the same period.



Additional information:

Fareham, Gosport, Portsmouth, Havant and East Hampshire South are managed by Portsmouth City Council (PCC) however, Hampshire County Council (HCC) is taking the lead in the procurement process for the wider county. PCC will be consulted with as part of the tendering process and are under no obligation to be legally bound to a contract by HCC, however this may change during the term.


Description: Item/Lot 2
Title:

Removals and Collections – Area A – New Forest

II.2.1) Lot No: 2
NUTS code: UKJ3
II.2.3.2) Main site or place of performance:

New Forest.

II.1.4) Short description

The Coroner within Hampshire is searching for a supplier to perform removals and collections of the deceased. For the removals provision, the supplier will need to perform 24 hours per day, 365 days per year within a maximum of 90 minutes. The collections provision will be performed Monday-Friday within core hours. Once removed or collected, on most occasions, the deceased will then be transferred to a mortuary within Hampshire. This Lot 2 covers the new forest area of Hampshire and will be awarded to one supplier.

II.2.5) Award criteria:

Value excluding VAT: GBP 999999.00
II.02.07) Duration in months 120
II.2.7.5) This contract is subject to renewal: no
II.2.10) Variants will be accepted: no
II.2.11) Options
II.2.11.2) Description of options

The value of each lot is unknown but will not exceed 999 999 GBP over the term.

The contract term will be for an initial period of 24 months, with the potential to extend up to a further 96 months, giving a total contract term of up to 120 months (10 years). The extensions may be for any period or periods within the 96 months by agreement. The extension periods may also vary on a lot by lot basis e.g. not all lots may be extended for the same period.



Additional information:

Lots 2 to 9: a tenderer can only win 6 lots between Lots 2-9. Lots 8 and 9 are managed by Portsmouth City Council (PCC) however, Hampshire County Council (HCC) is taking the lead in the procurement process for the wider county. PCC will be consulted with as part of the tendering process and are under no obligation to be legally bound to a contract by HCC, however this may change during the term.


Description: Item/Lot 3
Title:

Removals and Collections – Area B — Hart, East Hampshire and Rushmoor

II.2.1) Lot No: 3
NUTS code: UKJ3
II.2.3.2) Main site or place of performance:

Hart, East Hampshire and Rushmoor.

II.1.4) Short description

The Coroner within Hampshire is searching for a Supplier to perform removals and collections of the deceased. For the removals provision, the supplier will need to perform 24 hours per day, 365 days per year, within a maximum of 90 minutes. The collections provision will be performed Monday-Friday within core hours. Once removed or collected, on most occasions, the deceased will then be transferred to a mortuary within Hampshire. This Lot 3 covers Hart, East Hampshire and Rushmoor area of Hampshire and will be awarded to one supplier.

II.2.5) Award criteria:

Value excluding VAT: GBP 999999.00
II.02.07) Duration in months 120
II.2.7.5) This contract is subject to renewal: no
II.2.10) Variants will be accepted: no
II.2.11) Options
II.2.11.2) Description of options

The value of each lot is unknown but will not exceed 999 999 GBP over the term.

The contract term will be for an initial period of 24 months, with the potential to extend up to a further 96 months, giving a total contract term of up to 120 months (10 years). The extensions may be for any period or periods within the 96 months by agreement. The extension periods may also vary on a lot by lot basis e.g. not all lots may be extended for the same period.



Additional information:

Lots 2 to 9: a tenderer can only win 6 lots between Lots 2-9. Lots 8 and 9 are managed by Portsmouth City Council (PCC) however, Hampshire County Council (HCC) is taking the lead in the procurement process for the wider county. PCC will be consulted with as part of the tendering process and are under no obligation to be legally bound to a contract by HCC, however this may change during the term.


Description: Item/Lot 4
Title:

Removals and Collections – Area C – Basingstoke and Deane

II.2.1) Lot No: 4
NUTS code: UKJ3
II.2.3.2) Main site or place of performance:

Basingstoke and Deane.

II.1.4) Short description

The Coroner within Hampshire is searching for a supplier to perform removals and collections of the deceased. For the removals provision, the supplier will need to perform 24 hours per day, 365 days per year within a maximum of 90 minutes. The collections provision will be performed Monday-Friday within core hours. Once removed or collected, on most occasions, the deceased will then be transferred to a mortuary within Hampshire. This Lot 4 covers Basingstoke and Deane area of Hampshire and will be awarded to one supplier.

II.2.5) Award criteria:

Value excluding VAT: GBP 999999.00
II.02.07) Duration in months 120
II.2.7.5) This contract is subject to renewal: no
II.2.10) Variants will be accepted: no
II.2.11) Options
II.2.11.2) Description of options

The value of each lot is unknown but will not exceed 999 999 GBP over the term.

The contract term will be for an initial period of 24 months, with the potential to extend up to a further 96 months, giving a total contract term of up to 120 months (10 years). The extensions may be for any period or periods within the 96 months by agreement. The extension periods may also vary on a lot by Lot basis e.g. not all lots may be extended for the same period.



Additional information:

Lots 2 to 9: a tenderer can only win 6 lots between Lots 2-9. Lots 8 and 9 are managed by Portsmouth City Council (PCC) however, Hampshire County Council (HCC) is taking the lead in the procurement process for the wider county. PCC will be consulted with as part of the tendering process and are under no obligation to be legally bound to a contract by HCCl, however this may change during the term.


Description: Item/Lot 5
Title:

Removals and Collections – Area D – Test Valley

II.2.1) Lot No: 5
NUTS code: UKJ3
II.2.3.2) Main site or place of performance:

Test Valley.

II.1.4) Short description

The Coroner within Hampshire is searching for a supplier to perform removals and collections of the deceased. For the removals provision, the supplier will need to perform 24 hours per day, 365 days per year within a maximum of 90 minutes. The collections provision will be performed Monday-Friday within core hours. Once removed or collected, on most occasions, the deceased will then be transferred to a mortuary within Hampshire. This Lot 5 covers Test Valley area of Hampshire and will be awarded to one supplier.

II.2.5) Award criteria:

Value excluding VAT: EUR 999999.00
II.02.07) Duration in months 120
II.2.7.5) This contract is subject to renewal: no
II.2.10) Variants will be accepted: no
II.2.11) Options
II.2.11.2) Description of options

The value of each lot is unknown but will not exceed 999 999 GBP over the term.

The contract term will be for an initial period of 24 months, with the potential to extend up to a further 96 months, giving a total contract term of up to 120 months (10 years). The extensions may be for any period or periods within the 96 months by agreement. The extension periods may also vary on a lot by lot basis e.g. not all Lots may be extended for the same period.



Additional information:

Lots 2 to 9: a tenderer can only win 6 lots between Lots 2-9. Lots 8 and 9 are managed by Portsmouth City Council (PCC) however, Hampshire County Council (HCC) is taking the lead in the procurement process for the wider county. PCC will be consulted with as part of the tendering process and are under no obligation to be legally bound to a contract by HCC, however this may change during the term.


Description: Item/Lot 6
Title:

Removals and Collections – Area E – Southampton and Eastleigh South

II.2.1) Lot No: 6
NUTS code: UKJ3
II.2.3.2) Main site or place of performance:

Southampton and Eastleigh South.

II.1.4) Short description

The Coroner within Hampshire is searching for a supplier to perform removals and collections of the deceased. For the removals provision, the supplier will need to perform 24 hours per day, 365 days per year within a maximum of 90 minutes. The collections provision will be performed Monday-Friday within core hours. Once removed or collected, on most occasions, the deceased will then be transferred to a Mortuary within Hampshire. This Lot 6 covers Southampton and Eastleigh South area of Hampshire and will be awarded to one supplier.

II.2.5) Award criteria:

Value excluding VAT: GBP 999999.00
II.02.07) Duration in days 120
II.2.7.5) This contract is subject to renewal: no
II.2.10) Variants will be accepted: no
II.2.11) Options
II.2.11.2) Description of options

The value of each Lot is unknown but will not exceed 999 999 GBP over the term.

The contract term will be for an initial period of 24 months, with the potential to extend up to a further 96 months, giving a total contract term of up to 120 months (10 years). The extensions may be for any period or periods within the 96 months by agreement. The extension periods may also vary on a lot by lot basis e.g. not all lots may be extended for the same period.



Additional information:

Lots 2 to 9: a tenderer can only win 6 lots between Lots 2-9. Lots 8 and 9 are managed by Portsmouth City Council (PCC) however, Hampshire County Council (HCC) is taking the lead in the procurement process for the wider county. PCC will be consulted with as part of the tendering process and are under no obligation to be legally bound to a contract by HCC, however this may change during the term.


Description: Item/Lot 7
Title:

Removals and Collections – Area F – Winchester and Eastleigh North

II.2.1) Lot No: 7
NUTS code: UKJ3
II.2.3.2) Main site or place of performance:

Winchester and Eastleigh North

II.1.4) Short description

The Coroner within Hampshire is searching for a supplier to perform removals and collections of the deceased. For the removals provision, the supplier will need to perform 24 hours per day, 365 days per year within a maximum of 90 minutes. The collections provision will be performed Monday-Friday within core hours. Once removed or collected, on most occasions, the deceased will then be transferred to a mortuary within Hampshire. This Lot 7 covers Winchester and Eastleigh North area of Hampshire and will be awarded to one supplier.

II.2.5) Award criteria:

Value excluding VAT: GBP 999999.00
II.02.07) Duration in months 120
II.2.7.5) This contract is subject to renewal: no
II.2.10) Variants will be accepted: no
II.2.11) Options
II.2.11.2) Description of options

The value of each lot is unknown but will not exceed 999 999 GBP over the term.

The contract term will be for an initial period of 24 months, with the potential to extend up to a further 96 months, giving a total contract term of up to 120 months (10 years). The extensions may be for any period or periods within the 96 months by agreement. The extension periods may also vary on a lot by lot basis e.g. not all Lots may be extended for the same period.



Additional information:

Lots 2 to 9: a tenderer can only win 6 lots between Lots 2-9. Lots 8 and 9 are managed by Portsmouth City Council (PCC) however, Hampshire County Council (HCC) is taking the lead in the procurement process for the wider county. PCC will be consulted with as part of the tendering process and are under no obligation to be legally bound to a contract by HCC, however this may change during the term.


Description: Item/Lot 8
Title:

Removals and Collections – Area G – Fareham, Gosport and Portsmouth

II.2.1) Lot No: 8
NUTS code: UKJ3
II.2.3.2) Main site or place of performance:

Fareham, Gosport and Portsmouth.

II.1.4) Short description

The Coroner within Hampshire is searching for a supplier to perform removals and collections of the deceased. For the removals provision, the supplier will need to perform 24 hours per day, 365 days per year within a maximum of 90 minutes. The collections provision will be performed Monday-Friday within core hours. Once removed or collected, on most occasions, the deceased will then be transferred to a mortuary within Hampshire. This is an optional lot — Lot 8 covers Fareham, Gosport and Portsmouth area of Hampshire and will be awarded to one supplier.

II.2.5) Award criteria:

Value excluding VAT: GBP 999999.00
II.02.07) Duration in months 120
II.2.7.5) This contract is subject to renewal: no
II.2.10) Variants will be accepted: no
II.2.11) Options
II.2.11.2) Description of options

this is an optional lot Hampshire County Council reserves the right not to award this Lot 8.

The value of each lot is unknown but will not exceed 999 999 GBP over the term.

The contract term will be for an initial period of 24 months, with the potential to extend up to a further 96 months, giving a total contract term of up to 120 months (10 years). The extensions may be for any period or periods within the 96 months by agreement. The extension periods may also vary on a lot by lot basis e.g. not all lots may be extended for the same period.

II.02.12) Tenders must be presented in the form of electronic catalogues or include an electronic catalogue


Additional information:

This lot is managed by Portsmouth City Council (PCC) however, Hampshire County Council (HCC) is taking the lead in the procurement process for the wider county. PCC will be consulted with as part of the tendering process and are under no obligation to be legally bound to a contract by HCC, however this may change during the term.


Description: Item/Lot 9
Title:

Removals and Collections – Area H – Hayling Island, Havant and East Hampshire South

II.2.1) Lot No: 9
NUTS code: UKJ3
II.2.3.2) Main site or place of performance:

Hayling Island, Havant and East Hampshire South.

II.1.4) Short description

The Coroner within Hampshire is searching for a supplier to perform removals and collections of the deceased. For the removals provision, the supplier will need to perform 24 hours per day, 365 days per year within a maximum of 90 minutes. The collections provision will be performed Monday-Friday within core hours. Once removed or collected, on most occasions, the deceased will then be transferred to a mortuary within Hampshire. This is an optional lot This Lot 9 covers Hayling Island, Havant and East Hampshire South area and will be awarded to one supplier.

II.2.5) Award criteria:

Value excluding VAT: GBP 999999.00
II.02.07) Duration in months 120
II.2.7.5) This contract is subject to renewal: no
II.2.10) Variants will be accepted: no
II.2.11) Options
II.2.11.2) Description of options

This is an optional lot Hampshire County Council reserves the right not to award this Lot 9.

The value of each lot is unknown but will not exceed 999 999 GBP over the term.

The contract term will be for an initial period of 24 months, with the potential to extend up to a further 96 months, giving a total contract term of up to 120 months (10 years). The extensions may be for any period or periods within the 96 months by agreement. The extension periods may also vary on a lot by lot basis e.g. not all lots may be extended for the same period.



Additional information:

Optional lot:

This lot is managed by Portsmouth City Council (PCC) however, Hampshire County Council (HCC) is taking the lead in the procurement process for the wider county. PCC will be consulted with as part of the tendering process and are under no obligation to be legally bound to a contract by HCC, however this may change during the term.


Description: Item/Lot 10
Title:

Transportation of Organs

II.2.1) Lot No: 10
NUTS code: UKJ3
II.1.4) Short description

There may be occasions where Organs are transported between facilities, for further investigations into deaths. Lot 10 is for the Transportation of Organs from a medical facility, normally outside of Hampshire, to a medical facility or mortuary within Hampshire. This part of the service will need to be performed Monday-Friday within core hours. This lot will be awarded to one supplier.

II.2.5) Award criteria:

Value excluding VAT: GBP 999999.00
II.02.07) Duration in months 120
II.2.7.5) This contract is subject to renewal: no
II.2.10) Variants will be accepted: no
II.2.11) Options
II.2.11.2) Description of options

The value of each lot is unknown but will not exceed 999 999 GBP over the term.

The contract term will be for an initial period of 24 months, with the potential to extend up to a further 96 months, giving a total contract term of up to 120 months (10 years). The extensions may be for any period or periods within the 96 months by agreement. The extension periods may also vary on a lot by lot basis e.g. not all lots may be extended for the same period.



Additional information:

Lot 10: any tenderer can win Lot 10 even if they are awarded Lot 1 or have reached the maximum 6 lots from Lots 2 to 9 inclusive. Lots 8 and 9 are optional lots currently managed by Portsmouth City Council. Hampshire County Council reserves the right not to award Lots 8 and 9.


Section III: Legal, economic, financial and technical information

III.1.1) List and brief description of conditions

In accordance with Article 57-62 of Directive 2014/24/EC of the European Parliament and the Council and Regulations 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this agreement that all managers and operatives (including subcontractors) are suitably competent to execute all the requirements and operations encompassed by the Agreement in full compliance with UK legislation.

III.1.2.3) List and brief description of selection criteria

In accordance with Article 57-62 of Directive 2014/24/EC of the European Parliament and the Council and Regulations 57 of the Public Contracts Regulations 2015, and set out in the tender documentation.

III.1.2.4) Minimum level(s) of standards possibly required

As per the requirements of Regulation 58 of the Public Contracts Regulations 2015, and set out in the invitation to tender documents.

III.1.3.2) List and brief description of selection criteria

In accordance with Article 57-62 of Directive 2014/24/EC of the European Parliament and the Council and Regulations 57 of the Public Contracts Regulations 2015, and set out in the tender documentation.

III.1.3.3) Minimum level(s) of standards possibly required

As per the requirements of Regulation 58 of the Public Contracts Regulations 2015, and set out in the invitation to tender documents.

III.2.2) Contract performance conditions

In accordance with Article 57-62 of Directive 2014/24/EC of the European Parliament and the Council and Regulations 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this agreement that all managers and operatives (including subcontractors) are suitably competent to execute all the requirements and operations encompassed by the agreement in full compliance with UK legislation.


Section IV: Procedure

IV.1.1) Type of procedure: Open

IV.02.01) Notice number in the OJ S 2019/S 067-157092
IV.02.01) Time limit for receipt of tenders or requests to participate
IV.02.02) Date 2019-10-10
IV.02.02) Local time 13:59


IV.02.07) Conditions for opening of tenders
IV.02.07) Date 2019-10-10
IV.02.07) Local time 14:00

Section V: Complementary information


VI.2.2) Electronic invoicing will be accepted

Additional information:

Electronic invoicing will be accepted with prior agreement and electronic payment via BACS is preferred.

Interested parties should register their interest via the In-Tend website https://in-tendhost.co.uk/hampshire and complete and submit the tender return documents together with any supporting information requested, by no later than the closing date indicated as IV.2.2).

How to obtain the tender documents:

tab (ITT — documents) where you will find useful information under ‘Tender Details’ continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view/download the documents.
nd

Opting in and out:

Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response.

The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option to declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision.

You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.


Review body:
Official name: Hampshire County Council
Postal address: The Castle
Town: Winchester
Postal code: SO23 8UJ
Country: UK
URL: www.hants.gov.uk
VI.04.03) Precise information on deadline(s) for review procedures

As set out in the Public Contracts Directive 2014/24/EU


Section VI

VI.05.00) Date of dispatch of this notice 2019-09-05

English Language Unavailable

CPV Codes
98370000; 64120000; 33141560; Funeral and related services; Courier services; Human organs;

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