United Kingdom-Derry: Public security services

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Tile United Kingdom-Derry: Public security services
OJEU (High Value) 424269-2019
Type Invitation to tender
Date Published 2019-09-10
Deadline 2019-10-18 12:00:00
Nature Of Contract Service contract
Awarding Authority
Awarding Criteria The most economic tender
Procedure Open procedure

Description :
CONTRACT NOTICE


Section I: Contracting authority

I.1) Name and addresses:
Official name: Derry City and Strabane District Council
Postal address: 98 Strand Road
Town: Derry
Postal code: BT48 7NN
Country: UK
Contact person: John Kelpie
Telephone: +44 2871253253
E-mail: tenders@derrystrabane.com
NUTS code: UKN10
Main address (URL): www.derrystrabane.com

Communication
I.3) Procurement documents
(URL):www.derrystrabane.com/tenders

Additional Information
I.3.4) Additional information can be obtained from:
I.3.8) to the above mentioned address
I.4) Type of the contracting authority: REGIONAL AUTHORITY

Main Activity
I.5.1) Main Activity: GENERAL PUBLIC SERVICES

Section II: Object of Contract


Title:

Tender for Stewarding and Crowd Management for Festivals and Events

Reference number: T BUS19-112

II.1.4) Short description

Derry City and Strabane District Council (DCSDC) wish to invite written tenders from suitably experienced organisations for the provision of stewarding and crowd management for festival and events within the Council area from 1.4.2020 to 31.3.2023. DCSDC has established an annual public outdoor events programme.


Information about lots
II.1.6) This contract is divided into lots: yes



Description: Item/Lot 1
Title:

Lot 1: Events less than 1 000 Attendees (Smaller Events that May Require Support such as Fringe Events or Smaller Elements of Christmas Programming)

II.2.1) Lot No: 1
NUTS code: UKN10
II.1.4) Short description

Derry City and Strabane District Council (DCSDC) wish to invite written tenders from suitably experienced organisations for the provision of stewarding and crowd management for festival and events within the Council area from 1.4.2020 to 31.3.2023. DCSDC has established an annual public outdoor events programme which includes a number of major events throughout the year including but not limited to:

— Foyle Maritime Festival (Biennial) June/July,

— Halloween Celebrations, Derry and Strabane October,

— Christmas Lights Switch On November,

— Christmas Events, Derry and Strabane November – End December,

— St Patrick’s Day/Spring Carnival, Derry and Strabane March,

— Summer Jamm, Strabane June,

— food events various.

Each festival varies in scale and dynamic with varying requirements for stewarding and crowd management subject to final programme. Services required include:

— security to secure the site for set up and take down where appropriate,

— overnight security where required,

— crowd management stewards relevant to audience numbers,

— provision of child welfare relevant to audience numbers,

— assist participants/performers as dictated by the final programme.

II.2.5) Award criteria:

II.02.07) Duration in months 36
II.2.7.5) This contract is subject to renewal: no
II.2.10) Variants will be accepted: no



Description: Item/Lot 2
Title:

Lot 2: Events 1001-5000 Attendees (St Patrick’s Day/Christmas Strabane, Summer Jamm)

II.2.1) Lot No: 2
NUTS code: UKN10
II.1.4) Short description

Derry City and Strabane District Council (DCSDC) wish to invite written tenders from suitably experienced organisations for the provision of stewarding and crowd management for festival and events within the Council area from 1.4.2020 to 31.3.2023. DCSDC has established an annual public outdoor events programme which includes a number of major events throughout the year including but not limited to:

— Foyle Maritime Festival (Biennial) June/July,

— Halloween Celebrations, Derry and Strabane October,

— Christmas Lights Switch On November,

— Christmas Events, Derry and Strabane November – End December,

— St Patrick’s Day/Spring Carnival, Derry and Strabane March,

— Summer Jamm, Strabane June,

— food events various.

Each festival varies in scale and dynamic with varying requirements for stewarding and crowd management subject to final programme. Services required include:

— security to secure the site for set up and take down where appropriate,

— overnight security where required,

— crowd management stewards relevant to audience numbers,

— provision of child welfare relevant to audience numbers,

— assist participants/performers as dictated by the final programme.

II.2.5) Award criteria:

II.02.07) Duration in months 36
II.2.7.5) This contract is subject to renewal: no
II.2.10) Variants will be accepted: no



Description: Item/Lot 3
Title:

Lot 3: Events 5001 – 10 000 Attendees (Christmas Switch On Derry, Food Events)

II.2.1) Lot No: 3
NUTS code: UKN10
II.1.4) Short description

Derry City and Strabane District Council (DCSDC) wish to invite written tenders from suitably experienced organisations for the provision of stewarding and crowd management for festival and events within the Council area from 1.4.2020 to 31.3.2023. DCSDC has established an annual public outdoor events programme which includes a number of major events throughout the year including but not limited to:

— Foyle Maritime Festival (Biennial) June/July,

— Halloween Celebrations, Derry and Strabane October,

— Christmas Lights Switch On November,

— Christmas Events, Derry and Strabane November – End December,

— St Patrick’s Day/Spring Carnival, Derry and Strabane March,

— Summer Jamm, Strabane June,

— food events various.

Each festival varies in scale and dynamic with varying requirements for stewarding and crowd management subject to final programme. Services required include:

— security to secure the site for set up and take down where appropriate,

— overnight security where required,

— crowd management stewards relevant to audience numbers,

— provision of child welfare relevant to audience numbers,

— assist participants/performers as dictated by the final programme.

II.2.5) Award criteria:

II.02.07) Duration in months 36
II.2.7.5) This contract is subject to renewal: no
II.2.10) Variants will be accepted: no



Description: Item/Lot 4
Title:

Lot 4: Events 10 000 Attendees plus (Halloween Derry, Foyle Maritime Festival, Food Events)

II.2.1) Lot No: 4
NUTS code: UKN10
II.1.4) Short description

Derry City and Strabane District Council (DCSDC) wish to invite written tenders from suitably experienced organisations for the provision of stewarding and crowd management for festival and events within the Council area from 1.4.2020 to 31.3.2023. DCSDC has established an annual public outdoor events programme which includes a number of major events throughout the year including but not limited to:

— Foyle Maritime Festival (Biennial) June/July,

— Halloween Celebrations, Derry and Strabane October,

— Christmas Lights Switch On November,

— Christmas Events, Derry and Strabane November – End December,

— St Patrick’s Day/Spring Carnival, Derry and Strabane March,

— Summer Jamm, Strabane June,

— food events various.

Each festival varies in scale and dynamic with varying requirements for stewarding and crowd management subject to final programme. Services required include:

— security to secure the site for set up and take down where appropriate,

— overnight security where required,

— crowd management stewards relevant to audience numbers,

— provision of child welfare relevant to audience numbers,

— assist participants/performers as dictated by the final programme.

II.2.5) Award criteria:

II.02.07) Duration in months 36
II.2.7.5) This contract is subject to renewal: no
II.2.10) Variants will be accepted: no



Section III: Legal, economic, financial and technical information

III.1.2) Economic and financial standing
III.1.2.2) Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
III.1.3.1.2) Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1.1) Type of procedure: Open

IV.02.01) Time limit for receipt of tenders or requests to participate
IV.02.02) Date 2019-10-18
IV.02.02) Local time 12:00


IV.02.06) Duration in months (from the date stated for receipt of tender): 6
IV.02.07) Conditions for opening of tenders
IV.02.07) Date 2019-10-18
IV.02.07) Local time 12:30
IV.02.07) Place

Derry City and Strabane District Council Offices.


Additional information:

Derry City and Strabane District Council elected members only.


Section V: Complementary information



3 years.

VI.2.2) Electronic invoicing will be accepted
VI.2.3) Electronic payment will be used

Additional information:

This authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).


Review body:
Official name: The High Courts of Justice of Northern Ireland
Postal address: The Royal Courts of Justice, Chichester Street
Town: Belfast
Postal code: BT1 3JF
Country: UK

Body responsible for mediation procedures
Official name: The High Courts of Justice of Northern Ireland
Postal address: The Royal Courts of Justice, Chichester Street
Town: Belfast
Postal code: BT1 3JF
Country: UK
VI.04.03) Precise information on deadline(s) for review procedures

In accordance with the Public Contracts Regulations 2015.


VI.04.04) Service from which information about the review
Official name: The High Courts of Justice of Northern Ireland
Postal address: The Royal Courts of Justice, Chichester Street
Town: Belfast
Postal code: BT1 3JF
Country: UK

Section VI

VI.05.00) Date of dispatch of this notice 2019-09-05

English Language Unavailable

CPV Codes
75241000; 79710000; Public security services; Security services;

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