United Kingdom-Glasgow: Miscellaneous repair and maintenance services

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Tile United Kingdom-Glasgow: Miscellaneous repair and maintenance services
OJEU (High Value) 428748-2019
Type Invitation to tender
Date Published 2019-09-12
Deadline 2019-10-11 12:00:00
Nature Of Contract Service contract
Awarding Authority
Awarding Criteria The most economic tender
Procedure Restricted procedure

Description :

Section I: Contracting authority

I.1) Name and addresses:
Official name: Easthall Park Housing Co-operative
Postal address: 6 Glenburnie Place
Town: Glasgow
Postal code: G34 9AN
Country: UK
Telephone: +44 1417812277
E-mail: easthall@brownandwallace.co.uk
NUTS code: UKM
Main address (URL): https://www.easthallpark.org.uk/
I.2.3) The contract is awarded by a central purchasing body

I.3) Procurement documents

Additional Information
I.3.4) Additional information can be obtained from:
Official name: Brown + Wallace
Postal address: 22 James Morrison Street
Town: Glasgow
Postal code: G1 5PE
Country: UK
Telephone: +44 1415528881
E-mail: easthall@brownandwallace.co.uk
NUTS code: UKM82
Main address (URL): https://www.brownandwallace.co.uk/
I.3.6)Tenders or requests to participate must be submitted electronically via:
I.4) Type of the contracting authority: BODY PUBLIC

Main Activity

Section II: Object of Contract


Easthall Park Housing Cooperative Reactive Maintenance, Void and Medical Adaptions Contract 2020-2023

II.1.4) Short description

Multi-trade reactive maintenance void and medical adaptions contract.

II.01) Estimated value excluding VAT:
GBP 1200000

Information about lots
II.1.6) This contract is divided into lots: no

Description: Item/Lot 1
NUTS code: UKM82
II.2.3.2) Main site or place of performance:

Easterhouse, Glasgow.

II.1.4) Short description

The contract is for the multi trade reactive maintenance, void and medical adaption contract to properties owned/managed by Easthall Park Housing Cooperative (the Cooperative). The estimated annual value of the contract is approximately 240 000 GBP excluding VAT per annum.

The contract will initially run for a period of 3 years with the option for renewal, at the sole discretion of the Cooperative, for an extension of up to a further 2 years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore 5 years.

The Cooperative has 695 tenanted properties under its control and also manages 54 owner occupied properties. In addition the Cooperatives office premises/community facility will be incorporated into the contract.

The services required by this contract, can include but are not restricted to the the general reactive maintenance to all of the Cooperative's properties. Repairs are both internal and communal. It is intended that all general building trades reactive repair work will be placed with the successful contractor during the period of the contract. Void re-let works are included in the scope of the contract in addition to the Cooperative's Medical Adaptions programme. The following works are not included in the scope of the contract and will be carried out by specialist contractors:

— fire detection and prevention systems,

— intruder alarms,

— door entry systems,

— gas heating maintenance and repair,

— garden maintenance

The successful contractor will be expected to work with and support these specialist contractors when necessary.

The successful contractor will be required to ensure that their organisational structure, labour and plant resources enable them to perform the contract, including meeting the minimum target response times for all repairs.

II.2.5) Award criteria:

Criteria: Quality
Weighting: 30
Weighting: 70
II.02.07) Duration in months 36
II.2.7.5) This contract is subject to renewal: yes
II.2.7.6) Description of renewals:

The buyer may, entirely at their own discretion, extend the contract for 2 further periods of 1 year.

II.2.9) Envisaged number of candidates 5
II.2.9,4) Objective criteria for choosing the limited number of candidates:

The 5 candidates with the highest scoring and compliant ESPD submissions will be issued with an ITT.

II.2.10) Variants will be accepted: no

Additional information:

TUPE may apply to this contract and further information on this will be provided at ITT stage.

Section III: Legal, economic, financial and technical information

III.1.1) List and brief description of conditions

Selection criteria as stated in the procurement documents.

III.1.2.3) List and brief description of selection criteria

The relevant selection criteria will be included in the ESPD Scotland module.

III.1.3.2) List and brief description of selection criteria

The relevant selection criteria will be included in the ESPD Scotland module.

III.2.2) Contract performance conditions

Please refer to the procurement documents for all relevant information on contract performance conditions.

Section IV: Procedure

IV.1.1) Type of procedure: Restricted
IV.1.1) Type of procedure: Restricted procedure

IV.02.01) Time limit for receipt of tenders or requests to participate
IV.02.02) Date 2019-10-11
IV.02.02) Local time 12:00
IV.02.03) Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.6) Tender must be valid until

Section V: Complementary information

VI.2.1) Electonic ordering will be used
VI.2.2) Electronic invoicing will be accepted
VI.2.3) Electronic payment will be used

Additional information:

Refer to the contractors application pack for the ESPD scoring methodology.

The question and answer facility on the portal will close at noon seven days prior to the submission date of the ESPD.

TUPE may apply to this contract and further information on this will be provided at ITT stage.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=596380

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Details of the community benefits will be included within the ITT.

(SC Ref:596380)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=596380

Review body:
Official name: Easthall Park Housing Co-operative
Postal address: 6 Glenburnie Place
Town: Glasgow
Postal code: G34 9AN
Country: UK
Telephone: +44 1417812275
E-mail: easthall@brownandwallace.co.uk

Section VI

VI.05.00) Date of dispatch of this notice 2019-09-10

English Language Unavailable

CPV Codes
50800000; 50711000; 45441000; 45421000; 45330000; 45332200; 45261900; 45442100; 45410000; 90650000; Miscellaneous repair and maintenance services; Repair and maintenance services of electrical building installations; Glazing work; Joinery work; Plumbing and sanitary works; Water plumbing work; Roof repair and maintenance work; Painting work; Plastering work; Asbestos removal services;

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