United Kingdom-Hamilton: Street-lighting equipment

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Tile United Kingdom-Hamilton: Street-lighting equipment
OJEU (High Value) 471734-2019
Type Invitation to tender
Date Published 2019-10-08
Deadline 2019-11-22 12:00:00
Nature Of Contract Service contract
Awarding Authority
Awarding Criteria The most economic tender
Procedure Open procedure

Description :
CONTRACT NOTICE


Section I: Contracting authority

I.1) Name and addresses:
Official name: South Lanarkshire Council
Postal address: Council Headquarters, Almada Street
Town: Hamilton
Postal code: ML3 0AA
Country: UK
Contact person: Peter Cannon
Telephone: +44 1698454793
E-mail: peter.cannon@southlanarkshire.gov.uk
NUTS code: UKM95
Main address (URL): http://www.southlanarkshire.gov.uk
Address of the buyer profile (URL): https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00410
I.2.3) The contract is awarded by a central purchasing body

Communication
I.3) Procurement documents
(URL):www.publictendersscotland.publiccontractsscotland.gov.uk

Additional Information
I.3.4) Additional information can be obtained from:
I.3.6)Tenders or requests to participate must be submitted electronically via:
www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority: REGIONAL AUTHORITY

Main Activity
I.5.1) Main Activity: GENERAL PUBLIC SERVICES

Section II: Object of Contract


Title:

Maintenance, Storage, Erection and Dismantling of Festive Lighting

Reference number: SLC/PS/COMENT/19/017

II.1.4) Short description

The Council has an ongoing requirement for the provision of Festive Lighting, encompassing the maintenance, storage, erection and dismantling of Council owned Festive Lighting and associated kit for use throughout the towns and villages within the SLC geographical area.

II.01) Estimated value excluding VAT:
GBP 1200000

Information about lots
II.1.6) This contract is divided into lots: no

Description: Item/Lot 1
NUTS code: UKM95
II.1.4) Short description

The Council has an ongoing requirement for the provision of Festive Lighting, encompassing the maintenance, storage, erection and dismantling of Council owned Festive Lighting and associated kit for use throughout the towns and villages within the SLC geographical area.

II.2.5) Award criteria:

Criteria: Technical
Weighting: 30
Cost/Price
Weighting: 70
Value excluding VAT: GBP 1200000
II.02.07) Duration in months 48
II.2.7.5) This contract is subject to renewal: no
II.2.10) Variants will be accepted: no



Section III: Legal, economic, financial and technical information

III.1.1) List and brief description of conditions

There are a number of questions/statements that have been included in the Contract Notice and within the Qualification Envelope which detail the minimum requirements that Bidders must be able to evidence for participation in this tender and ultimately will be required to evidence prior to any award being made. There are in addition further statements made that simply provide relevant information relating to the tender itself.

These questions and statements form an integral part of the European Single Procurement Document (the ESPD) which the Council has decided to implement for all tenders in excess of 50K GBP in value.

ESPD Question 2.C.1 Reliance on the capacities of other entities

Bidders are required to complete a full ESPD for each of the entities whose capacity they rely upon

ESPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely

Bidders are required to complete a shortened version of the ESPD for each Subcontractor on whose capacity the bidder does not rely on

Exclusion Criteria

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

ESPD Questions 3A – 3C have been identified as mandatory exclusion grounds and ESPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. .For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken.

ESPD Question 4A.1 Trade Registers

It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given.

If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

III.1.2.4) Minimum level(s) of standards possibly required

ESPD Question 4B.4 Economic and Financial Standing

The Council will use the following ratios to evaluate a bidders financial status:

Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio;

Liquidity – this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio

Gearing – this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100 % it is considered a pass for this ratio.

Bidders must provide the name and value of each of the 3 ratios within their response to ESPD question 4B.4.

The Council requires bidders to pass 2 out of the 3 financial ratios above.

Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and the risk to the Council, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so. The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:

Would the bidder have passed the checks if prior year accounts had been used?

Were any of the poor appraisal outcomes "marginal"?

Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance?

Does the bidder have sufficient reserves to sustain losses for a number of years?

Does the bidder have a healthy cashflow?

Is the bidder profitable enough to finance the interest on its debt?

Is most of the bidder's debt owed to group companies?

Is the bidder's debt due to be repaid over a number of years, and affordable?

Have the bidder's results been adversely affected by "one off costs" and / or "one off accounting treatments"?

Do the bidder's auditors (where applicable) consider it to be a "going concern"?

Will the bidder provide a Parent Company Guarantee?

Is the bidder the single supplier/source of the Goods/Works/Services in the marketplace?

The Council will request submission of and assess the bidders financial accounts, and may use financial verification systems to validate the information provided.

ESPD Question 4B.5 Insurance

The bidder must confirm that they have or will commit to obtain prior to the commencement of the contract, the following levels of Insurance Cover:

Employer’s Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10 000 000 GBP in respect of each claim, without limit to the number of claims.

Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5 000 000 GBP in respect of each claim, without limit to the number of claims.

III.1.3.3) Minimum level(s) of standards possibly required

ESPD Question 4C.1.2 Technical and Professional Ability

With reference to the nature and details of the supplies/services that are the subject matter of this tender, relevant examples are to be provided of the supplies/services undertaken by the bidder in the last 5 years. Bidders should demonstrate in their response that they have held contracts of a similar nature, size and value to those mentioned in the service information. A minimum of 3 examples and a maximum of 5 should be provided.

ESPD Question 4C.6 Technical and Professional Ability (Qualifications)

The bidder as a company will hold the following educational or professional qualifications

— Goods Vehicle Operators Licence,

— Relevant Trade Association Membership (SELECT of equivalent),

— HERS Accreditation.

ESPD Question 4C.6.1 Technical and Professional Ability (Qualifications)

The bidder’s managerial staff will hold the following educational or professional qualifications

— CPC and MEWP trained,

— SJIB/JIB (or equivalent) registered with both IET Wiring Regulations – 18th Edition (BS7671:2018) and ERG39 Certification,

— All operators shall be iPAF qualified.

ESPD Question 4C.9 Technical and Professional Ability (Equipment)

Please provide details of the relevant tools, plant or technical equipment available to you in relation to this procurement exercise. As a minimum the bidder will have access to the necessary plant/equipment available at the commencement of the contract to carry out the works as described in the service requirements.

ESPD Question 4C.10 Technical and Professional Ability (Sub-Contracting)

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

ESPD Question 4D.1 Quality Assurance Schemes

It is a requirement of this tender that the bidder recommended for award completes and submits a Health and Safety questionnaire prior to any award being made.

III.2.2) Contract performance conditions

As detailed in the Tender Documents.


Section IV: Procedure

IV.1.1) Type of procedure: Open

IV.02.01) Notice number in the OJ S 2019/S 134-329538
IV.02.01) Time limit for receipt of tenders or requests to participate
IV.02.02) Date 2019-11-22
IV.02.02) Local time 12:00


IV.02.06) Duration in months (from the date stated for receipt of tender): 6
IV.02.07) Conditions for opening of tenders
IV.02.07) Date 2019-11-22
IV.02.07) Local time 12:00

Section V: Complementary information


VI.2.1) Electonic ordering will be used
VI.2.2) Electronic invoicing will be accepted
VI.2.3) Electronic payment will be used

Additional information:

Declarations and Certificates

In an open tendering procedure prior to any award being made the successful bidder will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope.

All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T.

ESPD Question 2D.1 Prompt Payment Certificate

ESPD Question 3D.3 Human Rights Act Declaration

Declaration Section NEC3 Form of Tender

ESPD Question 3D.11 Non-Collusion Certificate

ESPD Question 4C.6 Goods Vehicle Operator’s Licence Declaration

ESPD Question 4B.5.1 Insurance Certificates

ESPD Questions 3A.1 to 3A.8 Serious and Organised Crime Declaration

ESPD Question 3A.6 Modern Slavery Act 2015 Declaration

Declaration Section Health and Safety Questionnaire

*The ‘Form of Offer to Tender’ must be completed and uploaded within the relevant question in the Commercial Envelope.

In the case of an open tender, the other Declarations listed above will not be required to be uploaded and submitted with the bid, but will instead be requested by the Council following the conclusion of the evaluation of the Qualification, Technical and Commercial Envelopes and prior to the award of the tender.

Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the ESPD will invalidate the bid. In this scenario the Council will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on until a fully compliant bidder is identified.

South Lanarkshire Council will provide an opportunity for all interested bidders to jointly tour the main town centre locations within a single day. These will be carried on 11/11/19-12/11/19.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 14110. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

As detailed in the tender documents

(SC Ref:599899)


Review body:
Official name: South Lanarkshire Council
Postal address: Council Headquarters, Almada Street
Town: Hamilton
Postal code: ML3 0AA
Country: UK
Telephone: +44 1698454793
URL: http://www.southlanarkshire.gov.uk

Section VI

VI.05.00) Date of dispatch of this notice 2019-10-04

English Language Unavailable

CPV Codes
34928500; Street-lighting equipment;

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