United Kingdom-Birmingham: Software package and information systems

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Tile United Kingdom-Birmingham: Software package and information systems
OJEU (High Value) 471980-2019
Type Invitation to tender
Date Published 2019-10-08
Deadline 2019-11-13 16:00:00
Nature Of Contract Service contract
Awarding Authority
Awarding Criteria The most economic tender
Procedure Restricted procedure

Description :
CONTRACT NOTICE


Section I: Contracting authority

I.1) Name and addresses:
Official name: Midland Heart Ltd
National registration number: 30069R
Postal address: 20 Bath Row
Town: Birmingham
Postal code: B15 1LZ
Country: UK
Contact person: Rachael James
Telephone: +44 3456020540
E-mail: Rachael.james@midlandheart.org.uk
NUTS code: UKG31
Main address (URL): https://www.midlandheart.org.uk/
Address of the buyer profile (URL): https://www.midlandheart.org.uk/about-us/supply-to-us/

Communication
I.3) Procurement documents
(URL):https://in-tendhost.co.uk/midlandheart/aspx/Home

Additional Information
I.3.4) Additional information can be obtained from:
I.3.6)Tenders or requests to participate must be submitted electronically via:
https://in-tendhost.co.uk/midlandheart/aspx/Home
I.3.8) to the above mentioned address
https://in-tendhost.co.uk/midlandheart/aspx/Home
I.4) Type of the contracting authority: BODY PUBLIC

Main Activity
I.5.1) Main Activity: HOUSING AND COMMUNITY AMENITIES

Section II: Object of Contract


Title:

Procurement of an HR, Payroll and Learning Management solution

Reference number: MHL 0005

II.1.4) Short description

Midland Heart is seeking a single provider who can deliver a human resources, payroll, and learning solution. The contract is expected to be an initial 3 year period with an option to extend up to a maximum contract duration of 10 years.

II.01) Estimated value excluding VAT:
GBP 3500000

Information about lots
II.1.6) This contract is divided into lots: no

Description: Item/Lot 1
NUTS code: UKG31
II.2.3.2) Main site or place of performance:


II.1.4) Short description

In April we launched a new corporate plan for 2019-2024, including a core element of which is our people strategy — people focused. To underpin the delivery of this strategy, we are seeking a solution for HR, payroll and learning management. A key aim of our new corporate plan is to become an employer of choice across our geography; using our employer brand to attract, recruit, develop and grow talent. Over the next 5 years, we plan to make record investments in the services we offer our customers, our properties and our people. Our digital transformation is already underway with the launch of new customer apps and investment in big data solutions. We want to ensure we have the right solutions in place to support our people strategy, delivering an adaptable solution which provides a greater degree of self service, enables a changing business environment, supports a changing reward and benefits portfolio and with the capacity to underpin smart working. We want to empower our people and managers to have greater control with increased self-service and reporting, supported by streamlined and automated transactional processes. We require powerful and intuitive mobile functionality to promote modern and smart ways of working. The project aims to:

— deliver easy to use, self-serve tools that support day-to-day needs and empower employees to deliver results; but which also enable our leaders and managers to manage their people and teams,

— create a single view of our colleague information that is updated automatically on a regular basis, making sure that our data is accurate and easy to manage,

— make it quicker, easier and safer to transfer information between different systems, to maintain accuracy and also save money, Improve our reporting, including accuracy and availability, to support our resource planning, budgeting and compliance,

— adopt new, modern ways of working to solve problems rather than adapting existing processes if they are not fit for purpose,

— make sure our systems and processes are fully accessible and we can use them whenever and wherever you need them,

— provide tailored learning opportunities to support individual development needs, which are linked to our reward and recognition programmes,

— make sure colleagues are paid accurately and on time,

— develop partnerships that deliver, collaborating with organisations who understand our vision and can support our on-going development.

II.2.5) Award criteria:

Value excluding VAT: GBP 3500000
II.02.07) Duration in months 120
II.2.7.5) This contract is subject to renewal: yes
II.2.7.6) Description of renewals:

Initial contract will be for 3 years/36 months with an option to extend up to 10 years in total (120 months).

II.2.9.2) Minimum number of candidates: 5
II.2.9.3) Maximum number of candidates: 7
II.2.9,4) Objective criteria for choosing the limited number of candidates:

Suppliers will be shortlisted based on their quality score achieved in the selection stage and invited to tender. The tender document includes full details of how suppliers will be shortlisted during the tender process.

II.2.10) Variants will be accepted: no
II.2.11) Options
II.2.11.2) Description of options

Initial contract will be for 3 years/36 months with an option to extend up to 10 years in total (120 months).



Additional information:



Section III: Legal, economic, financial and technical information

III.1.1) List and brief description of conditions


III.1.2) Economic and financial standing
III.1.2.2) Selection criteria as stated in the procurement documents
III.1.3.2) List and brief description of selection criteria

As described in the procurement documents.

III.1.3.3) Minimum level(s) of standards possibly required

Our minimum technical requirements for this solution are as follows:

— cloud SaaS based solution hosted in the EU with disaster recovery in solution,

— open architecture with restful SOAP API’s, Mobile first,

— active directory federation services (ADFS) and single sign on (SSO) support, ISO27001 security standard compliant,

— conform to standards such as ITIL for change management,

— clear transparent and flexible licensing model covering increases and decreases of licenses,

— clear product roadmap confirming your solution as a core product for your business over the medium to long term and or minimum functional requirements are,

— central embedded document storage (without the need for offline storage locations),

— support both classroom (physical) and digital learning,

— support role based access as standard and where data and screens are restricted based on role,

— support drill down reporting (to see underlying source data) as standard,

— support simple work pattern capture for our colleagues who work fixed hours over a set period of time (e.g. a 9-day fortnight) and support rostering of shifts,

— support self-serve for employees and managers,

— manage mileage and expense claims through payroll. Further detail in the SQQ document.

III.2.3) Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1) Type of procedure: Restricted
IV.1.1) Type of procedure: Restricted procedure

IV.02.01) Time limit for receipt of tenders or requests to participate
IV.02.02) Date 2019-11-13
IV.02.02) Local time 16:00
IV.02.03) Estimated date of dispatch of invitations to tender or to participate to selected candidates
2019-12-09


IV.2.6) Tender must be valid until
2020-05-31

Section V: Complementary information



2029


Review body:
Official name: Cabinet Office
Postal address: 70 Whitehall
Town: London
Postal code: SW1A 2AS
Country: UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
VI.04.03) Precise information on deadline(s) for review procedures



VI.04.04) Service from which information about the review
Official name: Cabinet Office
Postal address: 70 Whitehall
Town: Birmingham
Postal code: SW1A 2AS
Country: UK

Section VI

VI.05.00) Date of dispatch of this notice 2019-10-07

English Language Unavailable

CPV Codes
48000000; 72212450; 72268000; 48450000; 72260000; 48517000; Software package and information systems; Time accounting or human resources software development services; Software supply services; Time accounting or human resources software package; Software-related services; IT software package;

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