Notice Summary

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Tile United Kingdom-Ballymena: Office and computing machinery, equipment and supplies except furniture and software packages
OJEU (High Value) 568438-2019
Type Invitation to tender
Date Published 2019-12-02
Deadline 2019-12-31 15:00:00
Nature Of Contract Supply contract
Awarding Authority Local authorities
Awarding Criteria The most economic tender
Procedure Open procedure

Description :
CONTRACT NOTICE


Section I: Contracting authority

I.1) Name and addresses:
Official name: Education Authority NI
Postal address: Ballee Centre, Ballee Road West
Town: Ballymena
Postal code: BT42 2HS
Country: UK
Contact person: Melissa Sharples
E-mail: procurement@eani.org.uk
NUTS code: UK
Main address (URL): https://etendersni.gov.uk/epps
Address of the buyer profile (URL): https://etendersni.gov.uk/epps
I.1) Name and addresses:
Official name: Armagh Observatory
Postal address: College Hill
Town: Armagh
Postal code: BT61 9DG
Country: UK
E-mail: procurement@eani.org.uk
NUTS code: UK
Main address (URL): https://etendersni.gov.uk/epps
Address of the buyer profile (URL): https://etendersni.gov.uk/epps
I.1) Name and addresses:
Official name: Armagh Planetarium
Postal address: College Hill
Town: Armagh
Postal code: BT61 9DB
Country: UK
E-mail: procurement@eani.org.uk
NUTS code: UK
Main address (URL): https://etendersni.gov.uk/epps
Address of the buyer profile (URL): https://etendersni.gov.uk/epps
I.1) Name and addresses:
Official name: Council for the Curriculum Examinations and Assessment
Postal address: 29 Clarendon Rd, Clarendon Dock
Town: Belfast
Postal code: BT1 3BG
Country: UK
E-mail: procurement@eani.org.uk
NUTS code: UK
Main address (URL): https://etendersni.gov.uk/epps
Address of the buyer profile (URL): https://etendersni.gov.uk/epps
I.1) Name and addresses:
Official name: NI Local Government Officers Superannuation Committee
Postal address: Templeton House, 411 Holywood Road
Town: Belfast
Postal code: BT4 2LP
Country: UK
E-mail: procurement@eani.org.uk
NUTS code: UK
Main address (URL): https://etendersni.gov.uk/epps
Address of the buyer profile (URL): https://etendersni.gov.uk/epps
I.1) Name and addresses:
Official name: NI Council For Integrated Education
Postal address: 25 College Gardens
Town: Belfast
Postal code: BT9 6BS
Country: UK
E-mail: procurement@eani.org.uk
NUTS code: UK
Main address (URL): https://etendersni.gov.uk/epps
Address of the buyer profile (URL): https://etendersni.gov.uk/epps
I.1) Name and addresses:
Official name: Middletown Centre for Autism
Postal address: 35 Rathtrillick Park
Town: Middletown
Postal code: BT60 4HZ
Country: UK
E-mail: procurement@eani.org.uk
NUTS code: UK
Main address (URL): https://etendersni.gov.uk/epps
Address of the buyer profile (URL): https://etendersni.gov.uk/epps
I.1) Name and addresses:
Official name: FE Northern Regional College
Postal address: Antrim Campus, Fountain Street
Town: Antrim
Postal code: BT41 4AL
Country: UK
E-mail: procurement@eani.org.uk
NUTS code: UK
Main address (URL): https://etendersni.gov.uk/epps
Address of the buyer profile (URL): https://etendersni.gov.uk/epps
I.1) Name and addresses:
Official name: FE North West Regional College
Postal address: Strand Road
Town: Londonderry
Postal code: BT48 7AL
Country: UK
E-mail: procurement@eani.org.uk
NUTS code: UK
Main address (URL): https://etendersni.gov.uk/epps
Address of the buyer profile (URL): https://etendersni.gov.uk/epps
I.1) Name and addresses:
Official name: FE South Eastern Regional College
Postal address: Victoria Avenue
Town: Newtownards
Postal code: BT23 7EH
Country: UK
E-mail: procurement@eani.org.uk
NUTS code: UK
Main address (URL): https://etendersni.gov.uk/epps
Address of the buyer profile (URL): https://etendersni.gov.uk/epps
I.1) Name and addresses:
Official name: FE Southern Regional College
Postal address: Patrick Street
Town: Newry
Postal code: BT35 8DN
Country: UK
E-mail: procurement@eani.org.uk
NUTS code: UK
Main address (URL): https://etendersni.gov.uk/epps
Address of the buyer profile (URL): https://etendersni.gov.uk/epps
I.1) Name and addresses:
Official name: Council for Catholic Maintained Schools
Postal address: 160 High Street
Town: Holywood
Postal code: BT18 9HT
Country: UK
E-mail: procurement@eani.org.uk
NUTS code: UK
Main address (URL): https://etendersni.gov.uk/epps
Address of the buyer profile (URL): https://etendersni.gov.uk/epps
Joint procurement
I.2) The contract involves joint procurement

Communication
I.3) Procurement documents
(URL):https://etendersni.gov.uk/epps

Additional Information
I.3.4) Additional information can be obtained from:
I.3.6)Tenders or requests to participate must be submitted electronically via:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority: REGIONAL AUTHORITY

Main Activity
I.5.1) Main Activity: EDUCATION

Section II: Object of Contract


Title:

Supply and Maintenance of Multi-Functional Devices and Photocopiers to the Education Authority ICT-19-011

Reference number: 2588547

II.1.4) Short description

The Education Authority (EA) is seeking to appoint a number of suppliers to provide multi-functional devices (MFDs) and photocopiers across the EA estate and all schools across Northern Ireland using a model that best suits the school or business area’s needs. This will be a 5-year contract and the estimated commencement will be in February 2020. The contract will include the provision of hardware, software, consumables, support and maintenance. However, it will not include the supply of paper. This will be a call-off contract, allowing contracts to be awarded as/when the need arises.

II.01) Estimated value excluding VAT:
GBP 40000000.00

Information about lots
II.1.6) This contract is divided into lots: yes



Description: Item/Lot 1
Title:

Lot 1: school estate provision – for the supply and maintenance of MFDs and photocopiers with 2 separate delivery models – annual rental of device plus price per copy charges paid monthly or quarterly. There will also be an option for schools to purchase their device outright and pay a price per copy charge monthly or quarterly.

II.2.1) Lot No: 1
NUTS code: UKN
NUTS code: UKN0
II.1.4) Short description

The Education Authority (EA) is seeking to appoint a number of suppliers to provide multi-functional devices (MFDs) and photocopiers across the EA estate and all schools across Northern Ireland using a model that best suits the school or business area’s needs. This will be a 5-year contract and the estimated commencement will be in February 2020. The contract will include the provision of hardware, software, consumables, support and maintenance. However, it will not include the supply of paper. This will be a call-off contract, allowing contracts to be awarded as/when the need arises.

II.2.5) Award criteria:

Criteria: As per tender documents
Weighting: 30
Cost/Price
Criteria: As per tender documents
Weighting: 70
II.02.07) Duration in months 60
II.2.7.5) This contract is subject to renewal: no
II.2.10) Variants will be accepted: no



Description: Item/Lot 2
Title:

Lot 2: school estate provision — for the supply and maintenance of MFDs and photocopiers, with a delivery model for an all-in cost per copy charge paid monthly or quarterly. This all-in cost will include everything e.g. including but not limited to additional charges for; rental or purchase of the device, consumables, service and maintenance, delivery, collection and user training for the device, etc.

II.2.1) Lot No: 2
NUTS code: UKN
NUTS code: UKN0
II.1.4) Short description

The Education Authority (EA) is seeking to appoint a number of suppliers to provide multi-functional devices (MFDs) and photocopiers across the EA estate and all schools across Northern Ireland using a model that best suits the school or business area’s needs. This will be a 5-year contract and the estimated commencement will be in February 2020. The contract will include the provision of hardware, software, consumables, support and maintenance. However, it will not include the supply of paper. This will be a call-off contract, allowing contracts to be awarded as/when the need arises.

II.2.5) Award criteria:

Criteria: As per tender documents
Weighting: 30
Cost/Price
Criteria: As per tender documents
Weighting: 70
II.02.07) Duration in months 60
II.2.7.5) This contract is subject to renewal: no
II.2.10) Variants will be accepted: no



Description: Item/Lot 3
Title:

Lot 3: EA estate provision — is for the supply and maintenance of networked MFDs across the EA estate with 2 separate delivery models – purchase of device plus price per copy charges or an all-in cost per copy model. This all-in cost model will include everything. For example, there will be no additional charges for rental or purchase of the device, consumables, service and maintenance, delivery, collection, and user training for the device, etc.

II.2.1) Lot No: 3
NUTS code: UKN
NUTS code: UKN0
II.1.4) Short description

The Education Authority (EA) is seeking to appoint a number of suppliers to provide multi-functional devices (MFDs) and photocopiers across the EA estate and all schools across Northern Ireland using a model that best suits the school or business area’s needs. This will be a 5-year contract and the estimated commencement will be in February 2020. The contract will include the provision of hardware, software, consumables, support and maintenance. However, it will not include the supply of paper. This will be a call-off contract, allowing contracts to be awarded as/when the need arises.

II.2.5) Award criteria:

Criteria: As per tender documents
Weighting: 30
Cost/Price
Criteria: As per tender documents
Weighting: 70
II.02.07) Duration in months 60
II.2.7.5) This contract is subject to renewal: no
II.2.10) Variants will be accepted: no



Section III: Legal, economic, financial and technical information

III.1.3) Technical and professional ability
III.1.3.1.2) Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1.1) Type of procedure: Open
IV.1.3) The procurement involves the establishment of a framework agreement

IV.1.3) Envisaged maximum number of participants to the framework agreement 4

IV.02.01) Time limit for receipt of tenders or requests to participate
IV.02.02) Date 2019-12-31
IV.02.02) Local time 15:00


IV.2.6) Tender must be valid until
2020-03-30
IV.02.07) Conditions for opening of tenders
IV.02.07) Date 2019-12-31
IV.02.07) Local time 15:30

Section V: Complementary information


VI.2.1) Electonic ordering will be used
VI.2.2) Electronic invoicing will be accepted
VI.2.3) Electronic payment will be used

Review body:
Official name: The UK does not currently have any such bodies for appeal/mediation procedures
Town: The UK does not currently have any such bodies for appeal/mediation procedures
Country: UK

Section VI

VI.05.00) Date of dispatch of this notice 2019-11-27

English Language Unavailable

CPV Codes
30000000; 30190000; 30230000; 30100000; Office and computing machinery, equipment and supplies except furniture and software packages; Various office equipment and supplies; Computer-related equipment; Office machinery, equipment and supplies except computers, printers and furniture;

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