United Kingdom-London: Data services

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Tile United Kingdom-London: Data services
OJEU (High Value) 584179-2019
Type Invitation to tender
Date Published 2019-12-10
Deadline 2020-01-15 12:00:00
Nature Of Contract Service contract
Awarding Authority Body goverened by public law
Awarding Criteria The most economic tender

Description :

Section I: Contracting authority

I.1) Name and addresses:
Official name: Transport for London (TfL)
Town: London
Country: UK
Contact person: Eleanor Copland
E-mail: Data-Roadmap@tfl.gov.uk
NUTS code: UK
Main address (URL): https://tfl.gov.uk

I.3) Procurement documents

Additional Information
I.3.4) Additional information can be obtained from:
I.3.8) to the above mentioned address
I.4) Type of the contracting authority: BODY PUBLIC
I.5.2) Other activity -

Section II: Object of Contract


Data as a Service — Journey Time Data (DaaS-JTD)

Reference number: ICT13361

II.1.4) Short description

Data as a Service — Journey Time Data (DaaS-JTD) is the first new and improved data source to be procured as part of the data roadmap project within TfL's SITS programme (details of which can be found within the SITS DaaS-JTD Market Brochure to be provided with SQ). The primary objective of the DaaS-JTD procurement is for TfL to acquire a real-time data feed (within 3 minutes of the end of each 5 minute interval as a minimum) of full point-to-point vehicular journey time data, mapped to a major road junction geography defined by TfL as the CORN. In addition, TfL is seeking options for mode split (between cars, freight, etc.) and, where beneficial, for a secondary enriched dataset. All data will be delivered to TfL's architecture via an API connection. Service delivery will be phased as follows:

1) Implementation services (circa 90-days);

2) Data services (following successful delivery of implementation service) — 24 months.

TfL is seeking to award a single contract for the services.

II.01) Estimated value excluding VAT:
GBP 1500000.00

Information about lots
II.1.6) This contract is divided into lots: no

Description: Item/Lot 1
NUTS code: UKI
II.2.3.2) Main site or place of performance:

TfL will manage the procurement and delivery of the service at its offices in London and the required data will cover the CORN (as defined by TfL) within the Greater London Authority (GLA) boundary.

II.1.4) Short description

Through DaaS-JTD, TfL is seeking a full point-to-point vehicular journey time dataset, delivered as close to real time as possible (but within 3 minutes of the end of each 5 minute interval as a minimum). The data received from DaaS-JTD will provide a journey time view of the London road network within the Common Operational Road Network (CORN) as defined by TfL and further explained in the DaaS-JTD Market Brochure. The data will be provided for all vehicle classes/modes combined (with options for modal split) and will be geographically and temporally comprehensive. It will act as a critical base data layer for TfL and will be used to support and validate existing data and future datasets. DaaS-JTD is part of the Data Roadmap project within the SITS programme. Through DaaS-JTD, TfL is looking to procure a dataset that:

1) Covers the CORN in its entirety;

2) Is snapped to a GIS definition of the road network provided by TfL based on OS Highways;

3) Is delivered via an API into TfL’s wider SITS architecture;

4) Provides a feed of the required data in as close to real-time as possible (but within 3 minutes of the end of each 5 minute interval as a minimum); and

5) Offers innovative options, including for modal split (between cars, freight, private hire vehicles, etc.) and a delayed secondary feed of enriched data (including all processing, patching, etc.) where beneficial.

Key delivery constraints for this procurement are that no new on-street infrastructure shall be installed (either by TfL or the service provider) to capture or transmit data and no service provider data platform is required as TfL expects to perform analysis and fusion of the raw data with other internal datasets.

The procurement and delivery of DaaS-JTD will be undertaken in 3 stages:

1) Tender process – historical datasets (representing the real-time data provision for a designated period) will be provided by each bidder and evaluated alongside details of how the required services will be provided and the price for those services to select a Service Provider to work with;

2) Implementation phase – TfL will work with the successful bidder, leading a 3-month period for implementation and testing of the solution to ensure that the data is being delivered as required; and

3) Ongoing provision of data services – subject to successful completion of the implementation phase, the successful bidder will commence a 2-year data services provision period (which may be extended at TfL’s discretion for up to an additional 2-years).

The indicative contract value provided in Section II.1.5) and Section II.2.6) assumes a maximum contract value of 1 500 000 GBP which covers the value of all potential spend that could go through the contract over the whole contract term including the full contract extension provisions, the delivery of any options and any future service enhancements. This value has been increased from that originally identified in the earlier PIN to allow the opportunity for provision of further granularity in the datasets during the life of the contract. Tenderers should read the supporting procurement documentation released with this contract notice, which details the requirements and the commercial contracting principles. TfL will welcome all tenderer solutions that can meet the requirements and deliver within the constraints set out in the procurement documents.

II.2.5) Award criteria:

Value excluding VAT: GBP 1500000.00
II.02.07) Duration in months 27
II.2.7.5) This contract is subject to renewal: yes
II.2.7.6) Description of renewals:

See options at Section II.2.11) below.

II.2.9) Envisaged number of candidates 3
II.2.9,4) Objective criteria for choosing the limited number of candidates:

1) Response in time and to correct format — pass/fail;

2) PCR 2015 Mandatory and Discretionary Exclusion Grounds (Confirmation that the bidding organisation does not fall within the Public Contracts Regulations 2015 Mandatory and Discretionary Exclusion Grounds) — pass/fail;

3) Financial standing (confirmation that the bidding organisation’s financial standing, including each member of any consortium and of any key subcontractor, is acceptable) — pass/fail;

4) Experience and references (confirmation that the bidding organisation has previous successful experience in delivering services similar to the requirement) — pass/fail;

5) Technical capability and capacity (assessment of bidding organisation’s technical capability and capacity to deliver the required services based on past experience) — scored and ranked.

Bidders will be required to pass all pass/fail (including discretionary) questions where relevant and the minimum score threshold for the technical capability and capacity section. Bidders that achieve this will then be ranked based on the scores achieved with the top 3 bidders proceeding to the ITN stage (subject to three bidders passing the minimum requirements).

TfL reserves the right to take more than 3 bidders into the next stage where there is less than 7.5 % difference between the third placed bidder's score and the next best bidder's score. Should less than 3 bidders pass all pass/fail sections, or achieve the minimum score thresholds, only the bidders that do will progress.

II.2.10) Variants will be accepted: no
II.2.11) Options
II.2.11.2) Description of options

Optional additional services include:

1) potential innovation options for modal split and enhanced quality secondary data feeds; and

2) general flexibility for enhanced or additional data streams.

In addition, the authority may extend the initial term by a single extension period of two (2) years; or an extension period of one (1) year, with the option to extend the term by a further one (1) year extension period, by providing notice to the service provider at least three (3) months prior to the expiry of the initial term or (where applicable) the initial extension period.

TfL reserves the right to award repeat services in accordance with regulation 32(9) of the Public Contracts Regulations 2015.

Additional information:

In order to assist bidders with regards to whether to apply to participate in this procurement, a Market Brochure will be available alongside the SQ. The brochure provides full details of the procurement process including background information, an overview of TfL’s requirements, an outline of the contracting model and information on the ITN evaluation approach.

Section III: Legal, economic, financial and technical information

III.1.2) Economic and financial standing
III.1.2.2) Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
III. Selection criteria as stated in the procurement documents
III.2.2) Contract performance conditions

Details of the terms and conditions associated with the DaaS-JTD Contract are identified in the SITS DaaS-JTD Market Brochure.

Section IV: Procedure

IV.1.1) Type of procedure: Competitive Negotiation
IV.1.1) Type of procedure: Competitive procedure with negotiation
IV.1.4) Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.02.01) Notice number in the OJ S 2019/S 165-404848
IV.02.01) Time limit for receipt of tenders or requests to participate
IV.02.02) Date 2020-01-15
IV.02.02) Local time 12:00
IV.02.03) Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.02.06) Duration in months (from the date stated for receipt of tender): 12

Section V: Complementary information

Additional information:

TfL will be conducting this procurement using the Competitive Procedure with Negotiation (CPN) as allowed for under the Public Contracts Regulations 2015.

Previous market engagement has identified that suitable data sources exist for the DaaS-JTD requirements. TfL has used information from the bidder event held on 13.9.2019 to inform its decision to change the procurement process from the previously advertised open procedure to the competitive procedure with negotiation (CPN) to allow TfL to reserve the right to negotiate with bidders so that TfL can seek to understand, evaluate and award a contract that will enable it to deliver the requirements fully. Information from the bidder event has been incorporated into the market brochure which will be provided alongside the SQ.

This opportunity is on the pro-contract portal which can be found at:

1) https://procontract.due-north.com/Opportunities/Index look for transport for London;

2) Your organisation will need to register if your company has not yet done so;

3) It is important that economic operators read the instructions carefully on the home page before proceeding with registration. If you require any further assistance please consult the online help, contact the e-tendering help desk, or send a message to the contracting authority via the clarifications area on the e-tendering portal;

4) (a)Transport for London (TfL) is a complex organisation operating both as an executive agency of the Greater London Authority (GLA) under the direction of the Mayor of London and as provider of transport services. The scope of the proposed services may encompass activities within the scope of both Directive 2014/24/EU and Directive 2014/25//EU (Services to be provided in relation to activities will not be subject to a separate notice, the services may be provided to TfL and/or its subsidiaries);

(b) further information on TfL may be found at www.tfl.gov.uk and https://www.tfl.gov.uk/corporate/publications-and-reports/procurement-information;

(c) contract(s) may be awarded to the successful contractor by any part of TfL and/or any of its subsidiaries;

(d) the awarding authority reserves the right withdraw from the procurement process and/or not to award any contract as a result of the competition called tot by this notice and the awarding authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process;

(e) all discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in GBP and all payments under the contract will be made in sterling;

f) clarification meetings and, if exercised, negotiations under the CPN process, will be conducted in TfL premises in London.

(g) the information contained in this notice, including the list of CPV codes, is neither exhaustive or binding and may be amended at the time of issue of any further notice or notices or at any other time at the discretion of TfL. Any resulting contracts will be considered contracts made in England according to English Law.

Review body:
Official name: The High Court of Justice
Town: London
Country: UK

VI.04.04) Service from which information about the review
Official name: Transport for London
Town: London
Country: UK

Section VI

VI.05.00) Date of dispatch of this notice 2019-12-06

English Language Unavailable

CPV Codes
72300000; 63710000; 63712000; 63712710; 72330000; Data services; Support services for land transport; Support services for road transport; Traffic monitoring services; Content or data standardization and classification services;

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