Notice Summary

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Tile United Kingdom-Beverley: Telematics system
OJEU (High Value) 591907-2019
Type Invitation to tender
Date Published 2019-12-13
Deadline 2020-01-15 12:00:00
Nature Of Contract Service contract
Awarding Authority Local authorities
Awarding Criteria The most economic tender
Procedure Open procedure

Description :
CONTRACT NOTICE


Section I: Contracting authority

I.1) Name and addresses:
Official name: East Riding of Yorkshire Council
Postal address: County Hall, Cross Street
Town: Beverley
Postal code: HU17 9BA
Country: UK
Contact person: Mr Nigel John Pearson
Telephone: +44 1482395364
E-mail: nigel.john.pearson@eastriding.gov.uk
NUTS code: UKE12
Main address (URL): http://www.eastriding.gov.uk
Address of the buyer profile (URL): http://www.eastriding.gov.uk

Communication
I.3) Procurement documents
(URL):http://www.yortender.co.uk

Additional Information
I.3.4) Additional information can be obtained from:
I.3.6)Tenders or requests to participate must be submitted electronically via:
http://www.yortender.co.uk
I.4) Type of the contracting authority: REGIONAL AUTHORITY

Main Activity
I.5.1) Main Activity: GENERAL PUBLIC SERVICES

Section II: Object of Contract


Title:

2132-20 Fleet Tracking Solution

Reference number: DN442527

II.1.4) Short description

East Riding of Yorkshire Council is seeking to procure a vehicle tracking (telematics) solution and associated products and services. The solution will be used to monitor and provide detailed information on the movement, location and operational performance of the Council’s fleet of vehicles. The solution is to be web-based, hosted externally (off-premise) to the Council by the service provider and be accessible 24 hours a day 7 days a week.

The solution must be capable of monitoring the operation of all 4 ‘Fleet Tracking Device Types’ specified by the Council. The vehicle tracking devices must be independent and not be part of a dash camera or integrated vehicle telematics camera solution.

The Council requires the vehicle tracking solution to be supplied on a ‘Hire’ basis. The Council will pay a fully inclusive monthly hire price per vehicle that incorporates all products and services required by the Council.

II.01) Estimated value excluding VAT:
GBP 400000

Information about lots
II.1.6) This contract is divided into lots: no

Description: Item/Lot 1
NUTS code: UKE12
II.1.4) Short description

East Riding of Yorkshire Council is seeking to procure a vehicle tracking (telematics) solution with associated products and services. The solution will be used to monitor and provide detailed information on the movement, location and operational performance of the Council’s fleet of vehicles. The solution is to be web-based, hosted externally to the Council by the service provider (off-premise) and be accessible 24 hours a day 7 days a week.

The solution must be capable of monitoring the operation of all 4 ‘Fleet Tracking Device Types’ specified by the Council. The vehicle tracking devices must be independent and not be part of a dash camera or integrated vehicle telematics camera solution.

The Council requires the vehicle tracking solution to be supplied on a ‘hire’ basis. The Council will pay a fully inclusive monthly hire price per vehicle that incorporates all products and services required by the Council.

The contract will be for a period of 36 months (1.5.2020 to 30.4.2023) with the option to extend the contract by 2 further periods:

(i) 12 months to 30.4.2024;

(ii) 12 months to 30.4.2025 (36 + 12 + 12), 60 months (5 years) maximum contract duration.

The contract end date for all vehicle tracking devices must be co-terminus in line with the contract end dates outlined above. Full details are provided in the tender documentation.

II.2.5) Award criteria:

Criteria: Quality
Weighting: 70.00 %
Cost/Price
Weighting: 30.00 %
Value excluding VAT: GBP 400000
II.02.07) Duration in months 36
II.2.7.5) This contract is subject to renewal: yes
II.2.7.6) Description of renewals:

The contract will be for an initial period of 36 months (1.5.2020 to 30.4.2023) with options to extend the contract by 2 further periods:

(i) 12 months to 30.4.2024;

(ii) 12 months to 30.4.2025.

Therefore, the total possible contract duration is 60 months (5 years).

II.2.10) Variants will be accepted: no



Section IV: Procedure

IV.1.1) Type of procedure: Open

IV.02.01) Time limit for receipt of tenders or requests to participate
IV.02.02) Date 2020-01-15
IV.02.02) Local time 12:00


IV.02.06) Duration in months (from the date stated for receipt of tender): 4
IV.02.07) Conditions for opening of tenders
IV.02.07) Date 2020-01-15
IV.02.07) Local time 12:00

Section V: Complementary information



Review body:
Official name: The High Court of England and Wales
Town: London
Country: UK
VI.04.03) Precise information on deadline(s) for review procedures

Precise information on deadline(s) for lodging appeals: OJEU procedures include a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to bidders. This period allows unsuccessful bidders to seek further debriefing from the contracting authority before the contract is entered into. Such information should be requested from East Riding of Yorkshire Council. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.


Section VI

VI.05.00) Date of dispatch of this notice 2019-12-10

English Language Unavailable

CPV Codes
32441300; 31610000; 42961300; 64226000; 72416000; Telematics system; Electrical equipment for engines and vehicles; Vehicle location system; Telematics services; Application service providers;

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