Notice Summary

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Tile United Kingdom-Swansea: Health and social work services
OJEU (High Value) 593193-2019
Type Invitation to tender
Date Published 2019-12-13
Deadline 2020-01-15 12:00:00
Nature Of Contract Service contract
Awarding Authority Local authorities
Awarding Criteria Not applicable
Procedure Open procedure

Description :


CONTRACT

Section I: Contracting authority

I.1) Name and addresses:
Official name: City and County of Swansea
Postal address: Civic Centre
Town: Swansea
Postal code: SA1 3SN
Country: UK
Telephone: +44 1792636000
E-mail: procurement@swansea.gov.uk
NUTS code: UKL18
Main address (URL): http://www.swansea.gov.uk
Address of the buyer profile (URL): https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254

Communication
I.3) Procurement documents
(URL):https://etenderwales.bravosolution.co.uk/

Additional Information
I.3.4) Additional information can be obtained from:
I.3.6)Tenders or requests to participate must be submitted electronically via:
https://etenderwales.bravosolution.co.uk/
I.4) Type of the contracting authority: REGIONAL AUTHORITY

Main Activity
I.5.1) Main Activity: GENERAL PUBLIC SERVICES

Section II: Object of Contract


Title:

Refresh of Framework Agreement for the Provision of Domiciliary Care and Respite at Home Services

Reference number: CCS/19/443

II.1.4) Short description

The City and County of Swansea invites tenders for the purpose of refreshing the established framework agreement for the provision of domiciliary care and respite at home services for older people and younger adults with physical disabilities and/or sensory impairment (CCS/18/132).


Information about lots
II.1.6) This contract is divided into lots: yes

II.1.6.6) Maximum number of lots that may be awarded to one tenderer: 2

Description: Item/Lot 1
Title:

Lot 1: Zone 1

II.2.1) Lot No: 1
NUTS code: UKL18
II.2.3.2) Main site or place of performance:

Administrative area of the City and County of Swansea as detailed in the tender documents.

II.1.4) Short description

Zone 1 as stated in the procurement documents. Provision of domiciliary care and respite at home services for older people and younger adults with physical disabilities and/or sensory impairment.

II.02.07) Duration in months 42


Additional information:

The framework agreement will be for an initial contract period of 1.4.2020-30.9.2023 with the option to extend up to 48 months at the discretion of the Council. The contract start date is indicative and subject to change. The Council is seeking to appoint a maximum of 4 providers to this lot.


Description: Item/Lot 2
Title:

Lot 3: Zone 3

II.2.1) Lot No: 3
NUTS code: UKL18
II.2.3.2) Main site or place of performance:

Administrative area of the City and County of Swansea as detailed in the procurement documents.

II.1.4) Short description

Zone 3 as stated in the procurement documents. Provision of domiciliary care and respite at home services for older people and younger adults with physical disabilities and/or sensory impairment.

II.02.07) Duration in months 42


Additional information:

The framework agreement will be for an initial contract period of 1.4.2020-30.9.2023 with the option to extend up to 48 months at the discretion of the Council. The contract start date is indicative and subject to change. The Council is seeking to appoint a maximum of 2 providers to this lot.


Description: Item/Lot 3
Title:

Lot 2: Zone 2

II.2.1) Lot No: 2
NUTS code: UKL18
II.2.3.2) Main site or place of performance:

Administrative area of the City and County of Swansea as detailed in the procurement documents.

II.1.4) Short description

Zone 2 as stated in the procurement documents. Provision of domiciliary care and respite at home services for older people and younger adults with physical disabilities and/or sensory impairment.

II.02.07) Duration in months 42


Additional information:

The framework agreement will be for an initial contract period of 1.4.2020-30.9.2023 with the option to extend up to 48 months at the discretion of the Council. The contract start date is indicative and subject to change. The Council is seeking to appoint a maximum of 3 providers to this lot.


Description: Item/Lot 4
Title:

Lot 4: Zone 4

II.2.1) Lot No: 4
NUTS code: UKL18
II.2.3.2) Main site or place of performance:

Administrative area of the City and County of Swansea as detailed in the procurement documents.

II.1.4) Short description

Zone 4 as stated in the procurement documents. Provision of domiciliary care and respite at home services for older people and younger adults with physical disabilities and/or sensory impairment.

II.02.07) Duration in months 42


Additional information:

The framework agreement will be for an initial contract period of 1.4.2020-30.9.2023 with the option to extend up to 48 months at the discretion of the Council. The contract start date is indicative and subject to change. The Council is seeking to appoint a maximum of 2 providers to this lot.


Description: Item/Lot 5
Title:

Lot 5: Zone 5

II.2.1) Lot No: 5
NUTS code: UKL18
II.2.3.2) Main site or place of performance:

Administrative area of the City and County of Swansea as detailed in the procurement documents.

II.1.4) Short description

Zone 5 as stated in the procurement documents. Provision of Domiciliary care and respite at home services for older people and younger adults with physical disabilities and/or sensory impairment.

II.02.07) Duration in months 42


Additional information:

The framework agreement will be for an initial contract period of 1.4.2020-30.9.2023 with the option to extend up to 48 months at the discretion of the Council. The contract start date is indicative and subject to change. The Council is seeking to appoint a maximum of 2 providers to this lot.


Section III: Legal, economic, financial and technical information

III.01.04.1) List and brief description of rules and criteria:

As stated in the procurement documents.


III.2.1) Reference to the relevant law, regulation or administrative provision

As stated in the procurement documents.

III.2.2) Contract performance conditions

As stated in the procurement documents.

III.2.3) Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1) Type of procedure: Open
IV.1.3) The procurement involves the establishment of a framework agreement
IV.1.3) In the case of framework agreements – justification for any duration exceeding 4 years

The Services to which this Notice relates fall within the Regulation 74 of the Public Contracts Regulations 2015. Regulation 33, in particular 33(3), does not apply to this procurement.


Award criteria as stated in the procurement documents.

IV.02.01) Notice number in the OJ S 2019/S 046-106368
IV.02.01) Time limit for receipt of tenders or requests to participate
IV.02.02) Date 2020-01-15
IV.02.02) Local time 12:00




Section V: Complementary information


Additional information:

The services to which this notice relates fall within the Regulation 74 of the Public Contracts Regulations 2015 (Regulations). Although the contracting authority may voluntarily adopt certain provisions in the regulations neither the employment of any particular terminology nor any other indication shall be taken to mean that the contracting authority intends to hold itself bound by any of the regulations save those applicable to services falling within Regulation 74. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the tender documents and that save for matters of clarification or consistency the contracting authority will not negotiate the terms.

The Council

The established framework agreement (CCS/18/132) has been operating since October 2019 and the Council is inviting tenders to refresh the framework agreement and increase the number of providers appointed to the initial framework agreement as per the details contained in the initial contract notice (2019/S 046-106368) and procurement documents.

Please note: existing framework service providers are not required to submit a tender unless an existing framework service provider does not currently operate within the maximum allowance of 2 lots.

Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal (http://etenderwales.bravosolution.co.uk) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.

1) register your company on the eTenderWales portal (this is only required once):

— navigate to the portal: http://etenderwales.bravosolution.co.uk

— click the ‘Suppliers register here’ link,

— enter your correct business and user details,

— note the username you chose and click ‘Save’ when complete,

— you will shortly receive an e-mail with your unique password (please keep this secure),

— agree to the terms and conditions and click ‘continue’.

2) Express an interest in the project:

— login to the portal with your username/password,

— click the ‘ITTs Open to All Suppliers’ link (these are the ITTs open to any registered supplier),

— click on the relevant ITT to access the content,

— click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page,

— this will move the ITT into your ‘My ITTs’ page (this is a secure area reserved for your projects only),

— click on the ITT code. You can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.

3) Responding to the invitation to tender:

— you can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting),

— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

— note the deadline for completion, then follow the onscreen instructions to complete the ITT,

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8.00 to 18.00) on:

— e-mail: help@bravosolution.co.uk

— tel. +44 8003684850

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=97989

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Please refer to procurement documents.

(WA Ref:97989)

The buyer considers that this contract is suitable for consortia.


Review body:
Official name: City and County of Swansea, Legal, Democratic Services and Business Intelligence
Postal address: Civic Centre
Town: Swansea
Postal code: SA1 3SN
Country: UK
Telephone: +44 7966230649
URL: http://www.swansea.gov.uk
VI.04.03) Precise information on deadline(s) for review procedures

The Council may incorporate a voluntary minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in Section I.1). If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.


VI.04.04) Service from which information about the review
Official name: City and County of Swansea, Legal, Democratic Services and Business Intelligence
Postal address: Civic Centre
Town: Swansea
Postal code: SA1 3SN
Country: UK
Telephone: +44 7966230649
URL: www.swansea.gov.uk

Section VI

VI.05.00) Date of dispatch of this notice 2019-12-12

English Language Unavailable

CPV Codes
85000000; 98000000; Health and social work services; Other community, social and personal services;

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