United Kingdom-: Provision of External Audit, Accounting Services and Tax Consultancy and Return Services

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Tile United Kingdom-: Provision of External Audit, Accounting Services and Tax Consultancy and Return Services
Scotland (Non OJEU) WS/JAN377539
Type Invitation to tender
Date Published 2020-01-17
Deadline 2020-02-14 00:00:00
Nature Of Contract Not specified
Awarding Authority Scotland Excel
Awarding Criteria

Description :
Contract Notice (below OJEU threshold)
Section I: Contracting authority
I.1) Name and addresses
City Propery (Glasgow) LLP
Exchange House, 229 George Street
G1 1QU
Contact person: Iain Calder
Telephone: +44 3003001200
E-mail: iain.calder@scotland-excel.org.uk
Fax: +44 1416187423
Internet address(es)
Main address: http://www.scotland-excel.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
Additional information can be obtained from another address:
Scotland Excel
Renfrewshire House
Contact person: Iain Calder
Telephone: +44 7980926591
E-mail: iain.calder@scotland-excel.org.uk
Internet address(es)
Main address: http://www.scotland-excel.org.uk/

Tenders or requests to participate must be sent electronically to:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Other: Housing and Community Activities, Commercial and Council Property Managers
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of External Audit, Accounting Services and Tax Consultancy and Return Services
II.1.2) Main CPV code
  II.1.3) Type of contract
II.1.4) Short description
Scotland Excel is a collaborative procurement organisation acting on behalf of Scottish Local Authorities. This tender is being arranged on behalf of City Property (Glasgow) LLP, an Arms Length Organisation of Glasgow City Council by Scotland Excel.
The Contracting Authority for this Procurement will be City Property (Glasgow) LLP (City Property) on behalf of City Property (Glasgow) LLP, City Property Glasgow (Investments) LLP, City Property Glasgow (Operations SL1) LLP, City Property Glasgow (Operations SL2) LLP and City Property Glasgow (Operations SL) Limited
City Property requires the provision of an external audit and associated services contract for all five City Property legal entities.
II.1.5) Estimated total value
Value excluding VAT: 175 000.00 GBP
II.1.6) Information about lots
This contract is divided into lots: No

II.2) Description
II.2.2) Additional CPV code(s)
II.2.3) Place of performance
NUTS code:

Main site or place of performance:
Exchange House,
229 George St,
G1 1QU
II.2.4) Description of the procurement
City Property requires the provision of an external audit and associated services contract for all five City Property legal entities – 4 limited liability partnerships (LLPs) and one limited company. Tenders are to be invited for the provision of external audit, annual accounts preparation and corporation tax compliance services for all 5 legal entities. It is planned that the successful supplier will be appointed for an initial 3 year period, with 2 further options to extend by an additional 12 months to a maximum term of 5 years.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality / Weighting: 40
Price / Weighting:  60
II.2.6) Estimated value
Value excluding VAT: 175 000.00 GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2020
End: 31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for an additional two , one year periods, by mutual agreement
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Audit and Accounts Preparation - Please outline your company’s knowledge and experience in the undertaking and delivery of similar successful statutory audits and accounts preparation within the public sector and detail in particular Public Sector with Arm’s length Organisation and property company experience. Include: size, scope, type of establishment, key areas of consideration for the statutory audit and complexity. 2 examples required – include FRS 102 and IFRS.
Tax & Advisory Services - Please provide examples of experience in detailing with tax in similar entities, with particular focus on property, debt and securitisation entities and highlight relevant services that may be appropriate to the needs of City Property.
Please also outline how you propose to ensure that developments, new products, changes in practice, etc will be brought to the attention of the management of City Property.
Service Delivery - Please submit details on how you propose to provide the scope of services described to City Property. Please include in your response details of the approach, processes and procedures you propose to adopt and details of the final deliverables. Please include internal quality management procedures.
Please include a timetable of work and sample report formats where available.
Expertise - Please provide details of any technical expertise or subject matter expertise within the firm that can be called on to support the audit team and to provide advice to the Board and management of City Property.
Please also outline what skills and support your team could offer to develop and enhance City Property’s management and finance team.

Minimum level(s) of standards required:
Minimum Quality Threshold Scores
Please note that tenderers must attain a minimum overall threshold score of 20 marks for Quality (maximum score available for Quality is 40 marks). Anyone failing to achieve this minimum score will not be taken through to Commercial Award Stage.

III.2) Conditions related to the contract
III.2.2) Contract performance conditions
SLA's will be outlined in the tender documentation and agreed on final award of business with the successful supplier.
The Contract value is aligned to 5 years and complies with Public Procurement Scotland regulations not the initial 3 year term.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 14/02/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
IV.2.7) Conditions for opening of tenders
Date: 14/02/2020
Local time: 12:00
Scotland Excel

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published:
December 2022
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This is an Open tender on the Public Contracts Scotland National Advertising Portal. The procurement exercise will be carried out via the Public Contracts Scotland tendering system.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=608917.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Community Benefits Guidance will be attached to the ITT
(SC Ref:608917)
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Clerk's Office
PO Box 23, 1 Carlton Place,
G5 9DA
Telephone: +44 1414298888
Internet address(es)
URL: http://www.scotland-excel.org.uk

VI.5) Date of dispatch of this notice

CPV Codes

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