United Kingdom-: Annual Pump Maintenance for Subway

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Tile United Kingdom-: Annual Pump Maintenance for Subway
Scotland (Non OJEU) WS/JAN378248
Type Invitation to tender
Date Published 2020-01-23
Deadline 2020-02-14 00:00:00
Nature Of Contract Not specified
Awarding Authority Strathclyde Partnership for Transport (UTILITIES)
Awarding Criteria
Procedure

Description :
Contract Notice (below OJEU threshold)
Section I: Contracting authority
I.1) Name and addresses
Strathclyde Partnership for Transport (UTILITIES)
131, St Vincent Street
Glasgow
G2 5JF
UK
Telephone: +44 1413333738
E-mail: procurement@spt.co.uk
Fax: +44 1413333224
NUTS: UKM82
Internet address(es)
Main address: http://www.spt.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17342

I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Transport
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Annual Pump Maintenance for Subway
Reference number: 19-226
II.1.2) Main CPV code
50000000
  II.1.3) Type of contract
Services
II.1.4) Short description
Within Glasgow Subway there are 22 Sump locations distributed around the subsurface network and also within the Depot area. With the exception of sump 17, which has three pumps, within these sumps are two pump sets that are configured for Duty/Standby operation with each individual pump capable of discharging the full demand from each sump.
There are 45 ‘Xylem Flygt’ submersible pumps that operate within the Subway, controlled from a dedicated local control panel located in the local Station Switch-room and monitored from the Subway Operational Control Centre.
As any water flow enters the sump from the rebate between the rails and a cross connection between the inner and outer circle tracks. The water is discharged through rising main pipework which discharges to the surface drainage system.
II.1.6) Information about lots
This contract is divided into lots: No

II.2) Description
II.2.3) Place of performance
NUTS code:
UKM82

Main site or place of performance:
Glasgow Subway
II.2.4) Description of the procurement
Single Stage procurement
The following weightings will be used to determine the most economically advantageous tender:
Quality (Technical) 60%
Price (Commercial) 40%
II.2.5) Award criteria
Criteria below:
Quality criterion: Key Personnel / Weighting: 35
Quality criterion: Continuous improvement and Innovations / Weighting: 35
Quality criterion: Environmental performance / Weighting: 15
Quality criterion: Quality monitoring systems / Weighting: 10
Quality criterion: Community Benefits / Weighting: 5
Price / Weighting:  40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
3 years with SPT option to extend by a further 24 months subject to satisfactory performance, financial standing and availability of funding
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: Yes
II.2.11) Information about options
Options: Yes
Description of options:
remedial works following site maintenance.
SPT reserve the right to approach the supplier for any other similar work over the life of the contract
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information
There is not a mandatory requirement for a site visit; however should tenderers wish for a site visit to see some of the main sites and understand the operating conditions. There is a limit of two attendees from each company.
Sunday 2nd February 2020 21:30pm


Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
SPT will use Dun and Bradstreet's DBAi financial reporting system to assess the financial stability of bidders. Bidders with a Failure Score of 51 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Bidders must confirm within their response to the relevant question within the Qualification Envelope, the value of their D&B Failure Score.
In the event that the bidder does not have a Dun and Bradstreet rating or they consider that the rating has been adversely affected by factors which they can offer mitigating evidence for, we will use the following ratios to evaluate a bidder’s financial status. Bidders must confirm within their response to the relevant question within the Qualification Envelope, the name and value of the 3 financial ratios listed below as taken from their own Accounts.
1 Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio;
2 Liquidity – this value is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio;
3 Gearing – this value is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio.
Where 2 out of the 3 ratios cannot be met, we may then take account of other factors (including those listed below) when assessing financial viability and the risk to the organisation, providing that the Bidder can submit acceptable evidence to substantiate any of the mitigating criteria. The following list is not exhaustive and other criteria may be considered where proposed:
- Would the bidder have passed the checks if prior year accounts had been used?
- Were any of the poor ratio appraisal outcomes "marginal"?
- Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance?
- Does the bidder have sufficient reserves to sustain losses for a number of years?
- Does the bidder have a healthy cashflow?
- Is the bidder profitable enough to finance the interest on its debt?
- Is most of the bidder's debt owed to group companies?
- Is the bidder's debt due to be repaid over a number of years, and affordable?
- Have the bidder's results been adversely affected by "one off costs" and / or "one off accounting treatments"?
- Do the bidder's auditors (where applicable) consider it to be a "going concern"?
- Can and will the bidder provide a Parent Company Guarantee?
- Is the bidder the single supplier/source of the Goods/Works/Services in the marketplace?
Where the bidder is either recommended to be progressed to ITT stage in a Restricted tender or otherwise recommended for award, we will as appropriate seek to verify the information provided via either DBAi or we will request submission of and assess the bidders financial accounts and any other supporting information provided.
Please note that a Failure Score below 51 or where SPT have reviewed your accounts and any supporting evidence and have deemed your organisation to be at a high risk of failure, your submission will be considered as having not met the required criteria, will be dismissed and not taken forward for further evaluation.

Minimum level(s) of standards required:
The bidder must confirm that they have or will commit to obtain prior to the commencement of the contract, the following levels of Insurance Cover:
Employer’s Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10000000 GBP in respect of each claim, without limit to the number of claims.
Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5000000 GBP in respect of each claim, without limit to the number of claims.
Professional Indemnity Insurance covering the failure of the bidder to use the skill and care normally used by professionals providing the services described in this tender to the level of 5000000 GBP in respect of each claim, without limit to the number of claims.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Please provide a minimum of two references of contracts which are of similar nature to all elements of this contract.(as described in the contract notice) Reference should be either current or within award over the last three years and must include as a minimum the following for each reference: A) Contract value B) Contract Duration C) Description of services provided


III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Tenderer should note that the Liquidated damages are applicable as per the Conditions of Contract. These are capped at 10% of the contract value and SPT reserve the right to terminate once the cap is reached.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 14/02/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 01/04/2020
IV.2.7) Conditions for opening of tenders
Date: 14/02/2020
Local time: 12:00
Place:
GLASGOW

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published:
2025
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
3 years with SPT option to extend by a further 24 months subject to satisfactory performance, financial standing and availability of funding
There is not a mandatory requirement for a site visit; however should tenderers wish for a site visit to see some of the main sites and understand the operating conditions. All organisations must provide the details of the attendees via the PCS-T message facility. All organisations must provide the details of the attendees via the PCST message facility at 24 hours prior to the visit.
It is expected that there will be a viewing the operating conditions of the system therefore all attendees must bring hi-vis vest/jacket and safety boots.
There is a limit of two attendees from each company.
The Site visit will be held on the following date and time at SPT’s Broomloan Offices, Robert Street, Govan, Glasgow, G51 3HB. All attendees should report to the Security Gatehouse.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 15485. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
SPT is committed to the promotion of community benefits. Bidders will be asked in the Technical Envelope to identify what community benefits they propose to deliver under this contract. Bidders should take note of the Community Benefits Menu included with this tender when deciding which benefit/s to deliver as part of their offer.
The estimated value and duration of this contract will attract a minimum of 20 Community Benefits points to be delivered by the successful contractor.
(SC Ref:611882)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sherriff and Justice of the Peace Court
Sheriff Clerk's Office
GLASGOW
G5 9DA
UK
Telephone: +44 1314443300
E-mail: enquiries@scotcourts.gov.uk

VI.4.2) Body responsible for mediation procedures
SPT
131 St Vincent Street
GLASGOW
G2 5JF
UK
E-mail: procurement@spt.co.uk


VI.5) Date of dispatch of this notice
23/01/2020




CPV Codes

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