United Kingdom-London: School catering services

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Tile United Kingdom-London: School catering services
OJEU (High Value) 052432-2020
Type Invitation to tender
Date Published 2020-02-03
Deadline 2020-03-26 12:00:00
Nature Of Contract Service contract
Awarding Authority Academies Enterprise Trust
Awarding Criteria The most economic tender
Procedure Open procedure

Description :
CONTRACT NOTICE


Section I: Contracting authority

I.1) Name and addresses:
Official name: Academies Enterprise Trust
Postal address: 183 Eversholt Street, London
Town: London
Postal code: NW1 1UB
Country: UK
Contact person: Clive Hammond
Telephone: +44 7900827152
E-mail: chammond@academiesenterprisetrust.org
NUTS code: UKI
Main address (URL): http://www.academiesenterprisetrust.org
Address of the buyer profile (URL): https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA28989

Communication
I.3) Procurement documents
(URL):www.mytenders.co.uk

Additional Information
I.3.4) Additional information can be obtained from:
I.3.6)Tenders or requests to participate must be submitted electronically via:
www.mytenders.co.uk
I.4) Type of the contracting authority: BODY PUBLIC

Main Activity
I.5.1) Main Activity: EDUCATION

Section II: Object of Contract


Title:

Tender for the Provision of Catering Services

Reference number: T143/2019

II.1.4) Short description

This tender is for the provision of catering services for 55 academies. These are currently provided through a range of providers including own academy in -house provision, local authorities, other schools or outsourced third party suppliers.

The contract will be split into 3 lots and bidding suppliers may bid for any combination of lots including the option of a single supplier award for all 3 regions.

II.01) Estimated value excluding VAT:
GBP 65000000

Information about lots
II.1.6) This contract is divided into lots: yes


II.1.6.6) Maximum number of lots that may be awarded to one tenderer: 3
II.1.6.7) The contracting authority reserves the right to award concessions combining the following lots or groups of lots -

Lot 1: Middlesbrough, Yorkshire, Humberside, and Staffordshire;

Lot 2: Essex, Kent and London;

Lot 3: Birmingham, Milton Keynes, Bristol, Gloucester, Devon, Hampshire, Isle of Wight.


Description: Item/Lot 1
Title:

Academies in Essex, Kent and London

II.2.1) Lot No: 2
NUTS code: UKH
NUTS code: UKI
NUTS code: UKI6
NUTS code: UKJ4
II.2.3.2) Main site or place of performance:

Academies in the geographical regions of Essex, Kent and London.

II.1.4) Short description

There are 18 AET academies covered within lot 2 of this contract covering the geographical areas of Essex, Kent and London.

These academies area currently serviced by a combination of academy in-house staff, local authorities, other schools and outsourced third party suppliers.

This lot consists of the following academies:

— Pioneer School,

— Maltings Academy,

— New Rickstones Academy,

— Plumberow Primary Academy,

— Westerings Primary Academy,

— Greensward Academy,

— Ashingdon Primary Academy,

— Hamford Primary Academy,

— Tendring Technology College,

— Hockley Primary Academy,

— Bexleyheath Academy,

— Richmond Park Academy,

— Aylward Academy,

— Kingsley Academy,

— Trinity Primary,

— Noel Park Primary,

— Newlands Academy,

— St James The Great Primary Academy.

The trust reserves the right to award all, part or non of the lot as is deemed appropriate during the process.

It is anticipated that the Trust will increase in its number of academies during the course of this contract, beyond the academies listed above. The provision of catering services to these schools when they have joined the Trust may at the Trust's discretion fall under the scope of this contract.

The successful supplier will be expected to provide costsings and operational proposals for the catering services within these additional academies using the same costing model that was applied to the successful bid to the Trust at the point of tender submission.

The duration of the contract for these academies will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into this contract.

The Trust is seeking to appoint a supplier who will provide a high quality service, using locally sourced produce (wherever possible) that is cooked and prepared in the academy kitchen and will focus on exciting new food concepts that will increase take up and satisfy a wide range of pupil tastes and dietary requirements and well as catering for users cultural beliefs. The Trust will wish the successful supplier to review the current range of services offered and make recommendations accordingly.

The contract will be for an initial period of 5 years from 1.9.2020 to 31.8.2025 with the option to extend for up to a further 24 months. The contract will be subject to an annual review in April to determine ongoing value for money and supplier performance.

The contract will be based on fixed elements for the cash sales gross profit margin(%), the food cost charge per pupil free school meals and universal infants free school meals and adults duty meals, sundry cost, labour costs, management fee and fully inclusive meal charges for delivered meals. Hospitality catering will be charged at a pre-agreed cost price. The contract will operate as a guaranteed performance contract with the successful supplier offering the Trust a guaranteed return/cost per annum for the provision of catering services.

II.2.5) Award criteria:

Value excluding VAT: GBP 26000000
II.2.6) Duration of the contract, framework agreement or dynamic purchasing system
II.2.7) Start 2020-09-01
II.2.7) End 2023-08-31
II.2.7.5) This contract is subject to renewal: yes
II.2.7.6) Description of renewals:

The contract can be extended by up to a further 24 months to 31.8.2027 at the discretion of the trust.

II.2.10) Variants will be accepted: yes II.2.10.1) Variants will be accepted: yes



Description: Item/Lot 2
Title:

Academies in Middlesborough, Yorkshire, Humberside, and Staffordshire

II.2.1) Lot No: 1
NUTS code: UKC
NUTS code: UKE
NUTS code: UKF
II.2.3.2) Main site or place of performance:

Academies within the geographical regions of Middlesborough, Yorkshire, Humberside and Staffordshire.

II.1.4) Short description

There are 18 AET academies covered within Lot 1 of this contract covering the geographical areas of Middlesborough, Yorkshire, Humbersid and Staffordshire.

These academies area currently serviced by a combination of academy in-house staff, local authorities, other schools and outsourced third party suppliers.

This lot consists of the following academies:

— Anglesey Primary Academy,

— Beacon Primary Academy,

— The Rawlett School,

— Tamworth Enterprise College,

— Cottingley Primary Academy,

— Feversham Primary Academy,

— Meadstead Primary Academy,

— Shafton Primary Academy,

— St Helens Primary Academy,

— Firth Park Academy,

— Utterby Primary Academy,

— North Thoresby Primary Academy,

— Hall Road Primary Academy,

— Newington Primary Academy,

— The Green Way Primary Academy,

— Caldicotes Primary Academy,

— North Ormesby Primary Academy,

— Unity City Academy.

The trust reserves the right to award all, part or non of the lot as is deemed appropriate during the process.

It is anticipated that the Trust will increase in its number of academies during the course of this contract, beyond the academies listed above. The provision of catering services to these schools when they have joined the Trust may at the Trust's discretion fall under the scope of this contract.

The successful supplier will be expected to provide costsings and operational proposals for the catering services within these additional academies using the same costing model that was applied to the successful bid to the Trust at the point of tender submission.

The duration of the contract for these academies will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into this contract.

The Trust is seeking to appoint a supplier who will provide a high quality service, using locally sourced produce (wherever possible) that is cooked and prepared in the academy kitchen and will focus on exciting new food concepts that will increase take up and satisfy a wide range of pupil tastes and dietary requirements and well as catering for users cultural beliefs. The Trust will wish the successful supplier to review the current range of services offered and make recommendations accordingly.

The contract will be for an initial period of 5 years from 1.9.2020 to 31.8.2025 with the option to extend for up to a further 24 months. The contract will be subject to an annual review in April to determine ongoing value for money and supplier performance.

The contract will be based on fixed elements for the cash sales gross profit margin(%), the food cost charge per pupil free school meals and universal infants free school meals and adults duty meals, sundry cost, labour costs, management fee and fully inclusive meal charges for delivered meals. Hospitality catering will be charged at a pre-agreed cost price. The contract will operate as a guaranteed performance contract with the successful supplier offering the Trust a guaranteed return/cost per annum for the provision of catering services.

II.2.5) Award criteria:

Value excluding VAT: GBP 21000000
II.2.6) Duration of the contract, framework agreement or dynamic purchasing system
II.2.7) Start 2020-09-01
II.2.7) End 2025-08-31
II.2.7.5) This contract is subject to renewal: yes
II.2.7.6) Description of renewals:

The contract can be extended by up to a further 24 months to 31.8.2027 at the discretion of the trust.

II.2.10) Variants will be accepted: yes II.2.10.1) Variants will be accepted: yes



Description: Item/Lot 3
Title:

Academies in Birmingham, Milton Keynes, Bristol, Gloucester, Hampshire, Devon, Isle of Wight and South and South West England

II.2.1) Lot No: 3
NUTS code: UKJ
NUTS code: UKJ2
NUTS code: UKJ3
NUTS code: UKK
NUTS code: UKG3
II.2.3.2) Main site or place of performance:

Academies based in the geographical regions of South and South West Engalnd.

II.1.4) Short description

There are 19 AET academies covered within Lot 3 of this contract covering the geographical areas of South and South West England

These academies area currently serviced by a combination of academy in-house staff, local authorities, other schools and outsourced third party suppliers.

This lot consists of the following academies:

— Ryde Academy,

— Winton Community Academy,

— New Forest Academy,

— Hazelwood Primary,

— Barton Hill Primary Academy,

— Broadlands Academy,

— Brockworth Primary Academy,

— Offas Mead Primary Academy,

— Severn View Primary Academy,

— The Ridge Academy,

— Sir Herbert Leon Academy,

— Charles Warren Academy,

— Wishmore Cross Academy,

— Lea Forest Primary Academy,

— Four Dwellings Primary Academy,

— Montgomery Primary Academy,

— Percy Shurmer Primary Academy,

— Four Dwellings Academy,

— Greenwood Academy.

The trust reserves the right to award all, part or non of the lot as is deemed appropriate during the process.

It is anticipated that the Trust will increase in its number of academies during the course of this contract, beyond the academies listed above. The provision of catering services to these schools when they have joined the Trust may at the Trust's discretion fall under the scope of this contract.

The successful supplier will be expected to provide costsings and operational proposals for the catering services within these additional academies using the same costing model that was applied to the successful bid to the Trust at the point of tender submission.

The duration of the contract for these academies will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into this contract.

The Trust is seeking to appoint a supplier who will provide a high quality service, using locally sourced produce (wherever possible) that is cooked and prepared in the academy kitchen and will focus on exciting new food concepts that will increase take up and satisfy a wide range of pupil tastes and dietary requirements and well as catering for users cultural beliefs. The Trust will wish the successful supplier to review the current range of services offered and make recommendations accordingly.

The contract will be for an initial period of 5 years from 1.9.2020 to 31.8.2025 with the option to extend for up to a further 24 months. The contract will be subject to an annual review in April to determine ongoing value for money and supplier performance.

The contract will be based on fixed elements for the cash sales gross profit margin(%), the food cost charge per pupil free school meals and universal infants free school meals and adults duty meals, sundry cost, labour costs, management fee and fully inclusive meal charges for delivered meals. Hospitality catering will be charged at a pre-agreed cost price. The contract will operate as a guaranteed performance contract with the successful supplier offering the Trust a guaranteed return/cost per annum for the provision of catering services.

II.2.5) Award criteria:

Value excluding VAT: GBP 18000000
II.2.6) Duration of the contract, framework agreement or dynamic purchasing system
II.2.7) Start 2020-09-01
II.2.7) End 2024-08-31
II.2.7.5) This contract is subject to renewal: yes
II.2.7.6) Description of renewals:

The contract can be extended by up to a further 24 months to 31.8.2027 at the discretion of the trust.

II.2.10) Variants will be accepted: yes II.2.10.1) Variants will be accepted: yes



Section III: Legal, economic, financial and technical information

III.1.2) Economic and financial standing
III.1.2.2) Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
III.1.3.1.2) Selection criteria as stated in the procurement documents
III.2.2) Contract performance conditions

The successful suppliers(s) will be required to provide catering services to all academies listed within the lot. The trust will not accept any bids that are based on any variation to this.

III.2.3) Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1) Type of procedure: Open

IV.02.01) Time limit for receipt of tenders or requests to participate
IV.02.02) Date 2020-03-26
IV.02.02) Local time 12:00


IV.02.06) Duration in months (from the date stated for receipt of tender): 6
IV.02.07) Conditions for opening of tenders
IV.02.07) Date 2020-03-26
IV.02.07) Local time 12:00
IV.02.07) Place

London


Additional information:

The tender will be opened by the Head of Procurement for AET.


Section V: Complementary information



Further notices will be published in 2024 or if the option to extend the contract is taken in either 2025 or 2026.


Additional information:

It will be the suppliers responsibility to obtain all necessary documentation and information in order to submit a response by the closing date and time.

The contracting authority reserves the right to award each lot individually, or 2 or more lots to a single supplier. The contracting authority also reserves the right not to award any or part of the contract and to terminate the procurement process at any time and for any reason.

The contracting authority will not be liable for any costs incurred by any supplier expressing an interest in this tender.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant bid will be considered unless the bidder submits a confirming bid.

Suppliers are advised that whilst the Trust, as part of the tender will be seeking their professional recommendations on proposed investment in the catering facilities it is not seeking from the suppliers any bids that include investment funding.

The successful supplier(s) will be required in their year one prices to include costs in relation to the running of this tender. These costs are Lot 1 19 000 GBP, Lot 2 29 500 GBP and Lot 3 26 500 GBP

Note: to register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=217979.

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:217979)


Review body:
Official name: Public Procurement Review Service
Postal address: Cabinet Office
Town: London
Postal code: NW1 1BU
Country: UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit

Section VI

VI.05.00) Date of dispatch of this notice 2020-01-30

English Language Unavailable

CPV Codes
55524000; School catering services;

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