United Kingdom-Sheffield: Educational software package

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Tile United Kingdom-Sheffield: Educational software package
OJEU (High Value) 019604-2020
Type Invitation to tender
Date Published 2020-01-15
Deadline 2020-02-14 14:00:00
Nature Of Contract Service contract
Awarding Authority Sheffield Hallam University
Awarding Criteria The most economic tender
Procedure Open procedure

Description :
CONTRACT NOTICE


Section I: Contracting authority

I.1) Name and addresses:
Official name: Sheffield Hallam University
Postal address: Howard Street
Town: Sheffield
Postal code: S1 1WB
Country: UK
Contact person: All communication via https://in-tendhost.co.uk/sheffieldhallamuniversity reference 1920-27-DTS-LW
E-mail: strategicprocurement@shu.ac.uk
NUTS code: UKE32
Main address (URL): www.shu.ac.uk

Communication
I.3) Procurement documents
(URL):https://in-tendhost.co.uk/sheffieldhallamuniversity

Additional Information
I.3.4) Additional information can be obtained from:
I.3.8) to the above mentioned address
I.4) Type of the contracting authority: BODY PUBLIC

Main Activity
I.5.1) Main Activity: EDUCATION

Section II: Object of Contract


Title:

1920-27-DTS-LW Invitation to Tender for a Teaching Recording System

Reference number: 1920-27-DTS-LW

II.1.4) Short description

Sheffield Hallam University wishes to appoint a supplier to provide large-scale lecture capture capability across the University. All references to ‘the University’ include all wholly owned subsidiaries of the University, including but not limited to SHULaw.

This tender exercise aims to find a lecture capture solution to improve retention, student attainment and inclusive practice through the recording of formal lectures. In line with these requirements, and based on evidence from the sector, we view ‘Lecture Capture’ as a method to meet these priorities by providing students with access to elements of teaching they may not have experienced, or wish to revisit.


Information about lots
II.1.6) This contract is divided into lots: no

Description: Item/Lot 1
NUTS code: UKE32
II.2.3.2) Main site or place of performance:

Sheffield UK.

II.1.4) Short description

Sheffield Hallam University wishes to appoint a supplier to provide large-scale lecture capture capability across the University. All references to ‘the University’ include all wholly owned subsidiaries of the University, including but not limited to SHULaw.

This tender exercise aims to find a lecture capture solution to improve retention, student attainment and inclusive practice through the recording of formal lectures. In line with these requirements, and based on evidence from the sector, we view ‘Lecture Capture’ as a method to meet these priorities by providing students with access to elements of teaching they may not have experienced, or wish to revisit.

Scope

Scope of the contract

The software

Licence(s)

Hardware recording appliances, which are in scope but may not be required

System implementation

Initial training

Technical support

Standards of reliability and availability, which will be agreed with the successful supplier

System speed and quality as specified in your tender submission

Recourse to corrective action/compensation if agreed standards relating to down time/speed/quality are not met

Upgrades/new modules/system developments/enhancements

Phases

This service to be provided, as a result of this tender, will be delivered in 2 phases;

Phase 1 — lecture theatres only

Phase 2 — other teaching spaces

The continuation, from phase 1, into phase 2, is wholly dependent on the outcomes of phase 1.

Phase 1 — lecture theatres only — the university intends to award a contract for the supply of a system, in 30 lecture theatres, over one semester. During this time and for a period of several weeks thereafter the university will appraise the merits of the system and the supplier. During this phase, it is intended that only audio and screen contents are recorded.

Phase 2 — other teaching spaces — following a successful phase 1, the chosen supplier will work with the university to integrate the chosen system into the remaining teaching spaces. As part of this wider roll-out, we may also wish to incorporate additional recording sources, such as from webcams and visualisers, in some or all rooms. The precise scope, scale and timescale of this roll-out will be agreed with the chosen supplier at the start of Phase 2 but we anticipate a full roll-out over the course of 12 months. The roll-out would be across a maximum of 340 teaching spaces which would include standard classrooms/seminar rooms and PC labs. This timescale and number of teaching spaces is for guidance only and is subject to change. We have requested pricing as specified in reply form 2 but the scope and speed of roll-out will be dependent upon phase 1 success and budget constraints.

Outcomes

The procurement of the lecture capture system at the right cost.

A relationship with a supplier that meets all of the University's needs (see below and essential requirements detailed in Reply Form 3)

To enable the creation of lecture recordings as well as collection of learner analytics to optimise learning and support.

Greater digital literacy from academic staff.

Higher NSS scores in: overall satisfaction, teaching on my course and learning resources.

Improvement in retention figures.

Improvement in attainment figures (% of students gaining a good degree classification; across all demographics) measured by DLHE and HESA.

Improvement in support for the diverse needs of different groups of students, such as students with disabilities, international students, commuter students, etc.

II.2.5) Award criteria:

Criteria: Functional and technical requirments
Weighting: 60

Criteria: Demonstration and interview
Weighting: 10
Cost/Price
Weighting: 30
II.02.07) Duration in months 60
II.2.7.5) This contract is subject to renewal: no
II.2.10) Variants will be accepted: no



Section III: Legal, economic, financial and technical information

III.1.1) List and brief description of conditions

As stated in procurement documents.

III.1.2) Economic and financial standing
III.1.2.2) Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
III.1.3.1.2) Selection criteria as stated in the procurement documents
III.2.2) Contract performance conditions

As stated in the procurement documents.


Section IV: Procedure

IV.1.1) Type of procedure: Open

IV.02.01) Time limit for receipt of tenders or requests to participate
IV.02.02) Date 2020-02-14
IV.02.02) Local time 14:00


IV.2.6) Tender must be valid until
2020-05-14
IV.02.07) Conditions for opening of tenders
IV.02.07) Date 2020-02-14
IV.02.07) Local time 14:00

Section V: Complementary information



Between 18 and 6 months prior to the contract's expiry, including any extensions which might apply.

VI.2.1) Electonic ordering will be used
VI.2.2) Electronic invoicing will be accepted
VI.2.3) Electronic payment will be used

Review body:
Official name: Sheffield Hallam University
Postal address: Howard Street
Town: Sheffield
Postal code: S1 1WB
Country: UK
URL: www.shu.ac.uk

VI.04.04) Service from which information about the review
Official name: Sheffield Hallam University
Postal address: Howard St
Town: Sheffield
Postal code: S1 1WB
Country: UK
URL: www.shu.ac.uk

Section VI

VI.05.00) Date of dispatch of this notice 2020-01-13

English Language Unavailable

CPV Codes
48190000; Educational software package;

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