United Kingdom-Nelson: Agency fuel cards

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Tile United Kingdom-Nelson: Agency fuel cards
OJEU (High Value) 010504-2020
Type Invitation to tender
Date Published 2020-01-10
Deadline 2020-02-14 12:00:00
Nature Of Contract Supply contract
Awarding Authority Pendle Borough Council
Awarding Criteria The most economic tender
Procedure Open procedure

Description :

Section I: Contracting authority

I.1) Name and addresses:
Official name: Pendle Borough Council
Postal address: The Town Hall, Market Street
Town: Nelson
Postal code: BB9 7LG
Country: UK
Contact person: Mr James Henderson
Telephone: +44 1282661877
E-mail: james.henderson@pendle.gov.uk
NUTS code: UK
Main address (URL): https://www.pendle.gov.uk/
Address of the buyer profile (URL): https://www.pendle.gov.uk/
I.2.3) The contract is awarded by a central purchasing body

I.3) Procurement documents

Additional Information
I.3.4) Additional information can be obtained from:
I.3.6)Tenders or requests to participate must be submitted electronically via:
I.4) Type of the contracting authority: REGIONAL AUTHORITY

Main Activity

Section II: Object of Contract


Fuel Card Tender

Reference number: DN455748

II.1.4) Short description

Fuel card tender for Pendle Borough Council. Estimated annual usage 236 756 litres.

Information about lots
II.1.6) This contract is divided into lots: no

Description: Item/Lot 1
NUTS code: UK
II.1.4) Short description

The Borough of Pendle is a local authority in East Lancashire. We serve the Pendle area which has an approximate population of 90 000. Our administrative base is located within the town of Nelson, Lancashire.

Our fuel requirements are mainly for fleet vehicles and plant which is used to provide our waste collection, street cleansing and grounds maintenance services. The vehicles used in the delivery of the services range from ride on mowers, through to car derived vans, mechanical sweepers and category C refuse collection vehicles.

Under our current fuel card arrangements we hold 60 bearer cards with 8 being for petrol and 48 being for diesel. The 4 remaining cards are classed as ‘wild cards’ and can be used to draw fuels for vehicles taken on temporary hire. It is essential that cards can be provided for diesel and petrol transactions.

All fuel transactions are completed by the vehicle driver and each card with exception of the ‘wild cards’ are allocated to a specific vehicle registration and fleet reference number. Fleet numbers are created by the Council for the purpose of accounting and auditing of vehicle costs. The Council require the fuel cards to include vehicle registration and fleet numbers.

Our estimated annual usage is 236 756 litres of fuel withdrawn over 5 000 transactions.

Most of our vehicles are used in regular weekly and daily tasks enabling the spread of transactions to be spread consistently throughout the year.

The Council fleet is a mix of petrol and diesel engine units.

The Council is additionally seeking the ability to use forecourt facilities to jet wash approximately 26 vehicles which range in size from cars through to 3,5 t tippers. The Council ideally would use 1 card for both transactions allowing costs to be allocated to a specific vehicle registration and fleet number.

The Council will consider the provision of separate cards for cleaning vehicles.

The Council will still consider submissions for fuel from bidders that are unable to offer a Jet Washing solution.

The Council would like to receive weekly itemised invoices, preferably via email. The Council will pay invoices by direct debit.

The purpose of this exercise is to assist the Council in obtaining a financial saving. Bidders are advised that should their submissions be higher than the rates the Council currently received through the incumbent suppliers then the Council would take the decision to remain with their supplier rather than set up a new agreement which would negatively impact on the Council’s budgets.

II.2.5) Award criteria:

II.2.6) Duration of the contract, framework agreement or dynamic purchasing system
II.2.7) Start 2020-04-01
II.2.7) End 2022-03-31
II.2.7.5) This contract is subject to renewal: no
II.2.10) Variants will be accepted: no

Section IV: Procedure

IV.1.1) Type of procedure: Open

IV.02.01) Time limit for receipt of tenders or requests to participate
IV.02.02) Date 2020-02-14
IV.02.02) Local time 12:00

IV.02.07) Conditions for opening of tenders
IV.02.07) Date 2020-02-14
IV.02.07) Local time 12:00

Section V: Complementary information

Review body:
Official name: Pendle Borough Council
Town: Nelson
Country: UK

Section VI

VI.05.00) Date of dispatch of this notice 2020-01-07

English Language Unavailable

CPV Codes
30163100; Agency fuel cards;

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