United Kingdom-: Oil to Gas Boiler Upgrade, Braehead Primary School, Dumbarton, West Dunbartonshire

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Tile United Kingdom-: Oil to Gas Boiler Upgrade, Braehead Primary School, Dumbarton, West Dunbartonshire
Scotland (Non OJEU) WS/MAR382616
Type Invitation to tender
Date Published 2020-03-04
Deadline 2020-03-26 00:00:00
Nature Of Contract Not specified
Awarding Authority West Dunbartonshire Council
Awarding Criteria

Description :
Contract Notice (below OJEU threshold)
Section I: Contracting authority
I.1) Name and addresses
West Dunbartonshire Council
16 Church Street
G82 1QL
Telephone: +44 1389737000
E-mail: andrew.duncan@west-dunbarton.gov.uk
Internet address(es)
Main address: http://www.west-dunbarton.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00153

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Oil to Gas Boiler Upgrade, Braehead Primary School, Dumbarton, West Dunbartonshire
II.1.2) Main CPV code
  II.1.3) Type of contract
II.1.4) Short description
West Dunbartonshire Council requires to appoint a qualified and experienced contractor to replace the existing boiler plant at Braehead Primary School, converting from Oil to Gas Boiler.
II.1.5) Estimated total value
Value excluding VAT: 150 000.00 GBP
II.1.6) Information about lots
This contract is divided into lots: No

II.2) Description
II.2.2) Additional CPV code(s)
II.2.3) Place of performance
NUTS code:
II.2.4) Description of the procurement
West Dunbartonshire Council (the Council) requires to appoint a qualified and experienced contractor to replace the existing boiler plant at Braehead Primary School, Dumbarton, converting from Oil to Gas Boiler.
Further information can be found within the tender documentation held within the opportunity on PCS-T.
Works are to take place during the school holidays between end of June to mid August 2020.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery & Methodology / Weighting: 6
Quality criterion: Project Plan & Milestones / Weighting: 6
Quality criterion: Quality Management / Weighting: 6
Quality criterion: Key Risks / Weighting: 6
Quality criterion: Social Benefits / Weighting: 4.5
Quality criterion: e-Procurement / Weighting: 1.5
Price / Weighting:  70
II.2.6) Estimated value
Value excluding VAT: 150 000.00 GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start: 15/05/2020
End: 14/08/2020
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
ESPD Question 4B.1.1 and 2.1 – The bidder should provide its yearly annual turnover for the number of financial years specified in this contract notice.
ESPD Question 4B.3 – In case the information concerning turnover is not available for the entire period required, please state the date on which the bidder was set up or started trading.
ESPD Question 4B.4 - the bidder confirms the name, value and/or range of the financial ratios specified in the relevant contract notice.
ESPD Questions 4B.5.1 and 4B.5.2 – The bidder confirms they already have or can obtain, prior to the commencement of the contract, the levels of insurance cover indicated in this contract notice.

Minimum level(s) of standards required:
With reference to ESPD questions:
4B.1,& 4B.2 Turnover - Bidders must demonstrate and annual turnover for each of the two previous years of greater than two times the annual value of contract on offer est.150,000 GBP, therefore a turnover of minuimum 300,000 GBP is required
4B.4 Ratios - a Pass in any two of the three ratios as an overall Pass for Economic and Financial standing .
- (Ratio 1) Acid Test – (Current Assets-stock)/Current Liabilities. To pass the Acid Test Ratio question the bidder must have a score of greater than 1.
- (Ratio 2) Return on Capital Employed %– Profit/Capital employed. To pass this question the Council require the bidder to score a positive figure/Percentage.
- (Ratio 3) Current Ratio – Current Assets/Liabilities. To pass this question the Council require the bidder to achieve a score of greater than 1.
WDC will use template WD09 - WDC Financial Vetting Questionnaire, it is recommended that candidates review their own ratio scores in advance of submitting their tender. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee WD04 - Parent Company Guarantee refers. Should after review of the financial evaluation of bidder fail, then the tender submission may be rejected.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Q4B.5.1-Employers Liability Insurance - minimum 10 million GBP
Q4B.5.2-Public Liability Insurance - minimum 10 million GBP
Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies.
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
Discretionary Scored Questions – Shortlisting Qualification Envelope Questions
These question will be scored in line with “Evaluation Methodology” as detailed in WD01 however a minimum “pass” threshold of 2 acceptable(50%) must be achieved or the tenderer will have failed to meet the Councils requirements and therefore will not progress to stage 2 “award criteria (Technical & Commercial envelopes)
Tenders received will be subject to assessment, clarification and ranking by means of a structured process in accordance with this Council’s Standing Orders Relating to Contracts, in order to determine the Tender that is the Most Economically Advantageous to the Council
Technical Envelope:
Within this section Tenderers are required to confirm compliance with the Terms and Conditions of Contract, failure to comply with these may result in the Tender Submission not being considered further.
Within this section Tenderers are required to confirm compliance with the Specification/ Scope, failure to comply with these may result in the Tender Submission not being considered further.
The Technical Envelope contains several elements that will be required to be completed by Tenderers in order to be scored. The associated weighting for this overall section is 50%
With reference to ESPD question 4C.1, bidders will be required to provide a minimum of 3 examples that demonstrate that they have experience in carrying out the works as set out in the tender, or work of a very similar nature. This should be recorded on the instructional attachment within the question and re-uploaded to the question.
The Council reserves the right to contact any or all of the companies provided in previous works examples to ascertain performance and visit their premises, candidates should ensure that companies listed would be willing to discuss the candidates performance with the Council.
Bidders will be required to confirm whether they intend to subcontract and, if so, what proportion of the contract.

III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 26/03/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date: 26/03/2020
Local time: 12:00

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Q4D.1 Mandatory Pass/Fail Question –Health & Safety
1. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-relatedscheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.
2. The bidder can demonstrate an equivalent (Passing WDC's Health & Safety assessment questionnaire (WD06) would demonstrate an equivalent.
Documented arrangements for ensuring that on-site welfare provision meets legal requirements and the needs/expectations of the bidder’s employees. This must demonstrate that suitable welfare facilities will be in place before starting work on site, whether provided by site specific arrangements or the bidder’s own organisational measures.
You must meet any health and safety requirements placed upon you by law.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 15479. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
A summary of the expected community benefits has been provided as follows:
Social Benefits are a key component in maximising social, economic, and environmental benefits. The key principles of including social benefits within contracts are to ensure they are proportionate, deliverable and relevant to that contract. This Contract will set a minimum number of points to receive maximum marks during the social benefits response evaluation.
Please refer to the attachment WD19 Social Benefits in Procurement Questionnaire for Community Benefit requirements regarding this contract.
(SC Ref:616953)
VI.4) Procedures for review
VI.4.1) Review body
Dumbarton Sheriff Court and Justice of the Peace Court
Sheriff Court House Church Street
G82 1QR

VI.5) Date of dispatch of this notice

CPV Codes

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