United Kingdom: Sapientia Education Trust HR & Payroll Software

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Title United Kingdom: Sapientia Education Trust HR & Payroll Software
FTS UK (Find A Tender Serive) FTS/068817-2025
Type Invitation to tender
Date Published 2025-10-28
Deadline 2025-11-24 00:00:00
Nature Of Contract Supply contract
Awarding Authority Sapientia Education Trust
Procedure

Description :

Reference
CA16659

Description
Sapientia Education Trust required one supplier to provide their requirement of HR & Payroll Software. Please see tender documents for further information.

Total value (estimated)
360,000 excluding VAT
432,000 including VAT
Above the relevant threshold

Contract dates (estimated)

1 April 2026 to 30 September 2029
Possible extension to 30 September 2031
5 years, 5 months, 30 days

Description of possible extension:
Maximum 2 extensions of 12 months per extension.

Main procurement category
Goods

CPV classifications
48219400 - Transaction server software package
48450000 - Time accounting or human resources software package

Contract locations
UK - United Kingdom

Participation

Legal and financial capacity conditions of participation
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities' section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com ) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

Technical ability conditions of participation
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities' section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com ) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

Particular suitability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline
14 November 2025, 10:00am

Tender submission deadline
24 November 2025, 10:00am

Submission address and any special instructions
To access this opportunity, log in to https://suppliers.multiquote.com and view the opportunity. If you are not registered with MultiQuote, please visit https://suppliers.multiquote.com , complete the registration form on the log in page and quote the title and reference of the notice in your registration.

Tenders may be submitted electronically
Yes

Languages that may be used for submission
English

Award decision date (estimated)
1 April 2026

Award criteria
This table contains award criteria for this lot
Name Description Type Weighting
Quality - Compliance with Specification
Quality - Compliance with Specification
Quality 45.0%
Contract Price - Based on initial 3 year contract period
Contract Price - Based on initial 3 year contract period
Price 35.0%
Quality - Demonstrations
Quality - Demonstrations
Quality 20.0%

Other information

Conflicts assessment prepared/revised
Yes

Procedure

Procedure type
Open procedure

Contracting authority

Sapientia Education Trust
Public Procurement Organisation Number: PRCL-6932-LTDD
Wymondham College
Wymondham
NR18 9SZ
United Kingdom
Telephone: 01953 609000
Email: s.hossain@thecpc.ac.uk
Region: UKH17 - Breckland and South Norfolk
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)

CPV Codes
48219400;48450000

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